6740 County Road #32
Canandaigua, New York
14424
Phone: (585) 229-2400
Monday thru Friday
8:00 a.m. - 12:00
1:00 p.m. - 4:30
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Town of Bristol 6740 County Road #32 Canandaigua, New York 14424 Phone: (585) 229-2400 |
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Town Hall hours: Monday thru Friday 8:00 a.m. - 12:00 1:00 p.m. - 4:30 |
Robert Stryker, Chairman of the Planning Board, submitted his monthly report. There has been no meeting since January. A copy of the minutes of their April meeting was previously given to Board members. They granted approval to the request of Fred Colby of Gulick Road, for a combination of lots. Members were asked to let Bob know if there is anything that would be helpful or of interest in relationship to the required training. Attorney Kenyon is willing to conduct the sessions. A motion was made by Al Favro and seconded by Edith Thomas to accept his report.
Peter Wojtas, Code Enforcement Officer, submitted his monthly report. There were only four permits issued. Teresa Abbott has nearly completed the typing of the Local Laws. He attended his annual FLBOA conference and received the necessary training requirement. He has done a couple of inspections, per the intermunicipal agreement, for the Town of East Bloomfield. He submitted to the Planning Board the 1st draft of the proposed changes to the Zoning Ordinance that he and Teresa have been working on. A motion was made by Tom Stevens and seconded by Cheryl Siple and carried to accept his report.
Special Committees:David Parsons, Highway Supt. submitted his monthly report. A motion was made by Tom Stevens and seconded by Edith Thomas and carried to allow David to attend the annual Highway School conference in June. Due to an unexpected increase in the allotment of CHIPS money, David requested a budget modification. A motion was made by Al Favro and seconded by Tom Stevens and carried to increase DA 5110.400 (General Repairs) to $241,583.30 and increase DA3501 (Consolidated Highway Aid) to $89,177.30. A motion was made by Cheryl Siple and seconded by Al Favro and carried to declare the following items as surplus and take them to the Palmyra Municipal auction, Boss Water Softener, Gould water pump, and the 1987 Mack. David announced that he is planning to retire as Highway Superintendent on June 14th. A motion was made by Edith Thomas and seconded by Tom Stevens and carried to accept his report.
- Fun Day - They have had a meeting. The event is scheduled for June 8th. There are plans to have the main pavilion enclosed and dedicated on that date. There is a car show being planned. The fire department has been contacted to have a chicken barbeque. The next meeting will be held at the end of the month.
- Public Works - Several residents have paid for their water meters and scheduling hookups with the Town of Canandaigua.
- Honeoye Lake Watershed - Al Favro reported that they are scheduling a meeting for next week.
The Town Clerk submitted her monthly report. A motion was made by Al Favro and seconded by Tom Stevens and carried to accept her report.
A motion was made by Al Favro and seconded by Cheryl Siple and carried to accept the resignation of Grace Simonds as representative to the Ontario County Planning Board.
Supervisor Houseman advised the Board that Justice Glenn Schreiber of the Town of Richmond is serving as temporary Justice for our Town Court.
The Personnel Committee will be setting up interviews for the vacancy on the Planning Board.
A motion was made by Al Favro and seconded by Cheryl Siple and carried to amend Local Law #1 of 2000, Zoning Ordinance of the Town of Bristol. This amendment shall rename lands within the bounds of the Bristol Water District 1, currently identified as AC (Agricultural Conservation) to AR-2 (Agricultural-Residential-2).
A motion was made by Cheryl Siple and seconded by Al Favro and carried to adopt the Deferred Compensation Committee resolution to amend and restate the Model Plan. (Copy attached to these minutes).
A motion was made by Edith Thomas and seconded by Tom Stevens and carried to authorize the Supervisor to sign a Trustee Fiduciary Indemnification/Bonding Acknowledgement for the Deferred Compensation Plan.
The Supervisor provided the Board members for their review, a cost comparison sheet for the proposed Town Hall construction. After some discussion, the calculations will be re-figured and presented at a later time.
A motion was made by Al Favro and seconded by Edith Thomas and carried to approve the Supervisor's financial reports for February and March.
A motion was made by Tom Stevens and seconded by Cheryl Siple and carried to accept the Justice Court's financial report for February.
A thank you acknowledgement was received from the Honeoye Area Senior Citizens for the Town of Bristol's continued support.
The 2008 legislative program established by the Association of Towns is available for review in the Supervisor's office.
Dates of Significance:Apr 19 4:00 PM Library Volunteer DinnerA motion was made by Al Favro and seconded by Tom Stevens and carried to adjourn the meeting at 9:10 PM.
Apr 20 7:30 AM-2: 30 PM Cycling Race-Genesee Valley Cycling
Apr 21 7:00 PM meeting of WOLCDC
May 12 7:30 PM Town Board meeting
Respectfully submitted
Sharon Miller, Town Clerk
TOWN OF BRISTOL
PUBLIC HEARING - REZONING
REGULAR MEETING
March 10, 2008
PRESENT: Wayne F. Houseman, Alden Favro, Cheryl Siple, Edith Thomas, Thomas Stevens-excused, David Parsons-excused, Sharon Miller, William Kenyon-Atty
The Supervisor called the Public Hearing to order at 7:30 PM. The Public Hearing was to consider the renaming of zoned lands within the bounds of the Bristol Water District 1. There would be no changes in the uses permitted in the district. The only change would be that the lands would be zoned Agricultural-Residential-2 (AR-2), instead of Agricultural Conservation (AC). Comments made were if the water district is expanded, would other lands have to be re-zoned ? The answer was not necessarily. The Public Hearing was closed at 7:40 PM.
The regular meeting was called to order at 7:40 PM. Privilege of the floor was given to Steve Takatch from Architectura. He updated the Board with a cost estimate for the renovation to the Town Hall. The renovation to the existing building would be approximately $208,000. To place an addition on the back of the existing would cost an additional $432,000. Sketches of the proposals were submitted to the Board members for their review.
Privilege of the floor was given to Mr. & Mrs. Brian Dermody. They are property owners on Coon Run, which was abandoned by the Town Board in 1938. They are concerned that they have been denied access to their property from property owners on the south end of Coon Run. They would like some help from the Town Board to allow them use of their property. They were advised that the Town Board would enter into Executive Session following the regular meeting to further discuss the matter.
A motion was made by Edith Thomas and seconded by Cheryl Siple and carried to accept the minutes of the February 11th meeting as presented.
Old Business:Property Maintenance enforcement- the Code Enforcement Officer is still exploring and getting training on his new computer program. The Town Attorney stated that the existing Local Law would have to be amended.A motion was made by Al Favro and seconded by Cheryl Siple and carried to pay the following bills:
Annual Financial Report- has been filed with the State Comptroller and is available for public inspection at the Town Hall.
Internal Audit- the financial records of the Supervisor, Town Clerk and Town Justice were found to be in proper order after auditing.General Abstract 3 Vouchers 64-95 $13,613.07There was no March meeting of the Planning Board, so there was no report given.
Highway Abstract 3 Vouchers 1041-1063 $59,308.47
Cdga/Bristol Joint Water Dist. Voucher 2001 $45,722.47
Bulk Water Facility Capital Project Voucher 3001 $3,153.00
Peter Wojtas, Code Enforcement Officer, submitted his monthly report. The new vehicle, a 2008 Ford Ranger, has arrived. Business Automated Systems has installed his new computer program and providing the necessary training. A motion was made by Cheryl Siple and seconded by Al Favro and carried to hire Teresa Abbott to type the local laws on her computer and make the information available on a CD at a cost not to exceed $400.00. A motion was made Edith Thomas and seconded by Al Favro to accept his report.
Special Committees:Fun Day- The band of Paulsen, Baker and Garvey is not available for this year. Arrangements will be made to search for another band.David Parsons, Highway Supt. was excused from the meeting, but did submit his monthly report. So far this winter he has used 3,850 tons of salt. A motion was made by Cheryl Siple and seconded by Al Favro and carried to accept his report.
The Town Clerk submitted her monthly report. A motion was made by Al Favro and seconded by Edith Thomas and carried to accept her report.
A motion was made by Al Favro and seconded by Cheryl Siple and carried to accept the resignation of Nancy Rudy as a member of the Planning Board.
A motion was made by Al Favro and seconded by Edith Thomas and carried to accept the resignation of Charles Lightfoote as Town Justice effective March 14, 2008.
A motion was made by Al Favro and seconded by Cheryl Siple and carried to authorize the Supervisor to sign an intermunicipal agreement with the Town of West Bloomfield to share services of the Code Enforcement Officer on as needed basis throughout the year as determined by the Code Enforcement Officers.
A motion was made by Al Favro and seconded by Edith Thomas and carried to declare the HP Laser Jet GL Printer (#ushb2200-model c 399oa) as surplus and dispose of it.
A motion was made by Al Favro and seconded by Cheryl Siple and carried to table the decision of amending Local Law #1 of 2000, Zoning Ordinance of the Town of Bristol (regarding renaming the lands within the water district to AR-2) until the April meeting.
A motion was made by Cheryl Siple and seconded by Edith Thomas and carried to establish a Capital Project to finance the installation of a Bulk Water Facility, at a cost not to exceed $24,572.57.
A motion as made by Al Favro and seconded by Cheryl Siple to accept the Supervisor's financial report for January 2008.
A motion was made by Edith Thomas and seconded by Al Favro and carried to accept the Town Justice's financial report for January 2008.
A letter was received from NYS Office of Real Property Services, that pursuant to Section 738 of the RP Tax Law, a residential assessment ratio is not established in the year that an update of assessments is being performed. If however, the update is not completed, the old ratio of 82.40% for sales done between 7/1/06 through 6/30/07 will be used. Our assessment ratio should increase because our Assessor is performing the update for this year's roll.
Dates of significance:Mar 12 7:30 PM County Planning BoardA motion was made by Cheryl Siple and seconded by Edith Thomas and carried to adjourn into Executive Session to discuss pending litigation at 9:05 PM. A motion was made by Al Favro and seconded by Edith Thomas to adjourn the Executive Session at 9:30 PM and reconvene into regular session.
Mar 21 Town Hall closed- Good Friday
Mar 23 Easter
Mar 24 7:30 PM WOLCDC meeting
Apr 1 5:00 PM Canandaigua Watershed meeting
Apr 2 9:00 AM meeting of the "4B's
Apr 14 7:30 PM Town Board meeting
A motion was made by Al Favro and seconded by Edith Thomas and carried to have the Supervisor correspond to Mr. & Mrs. Brain Dermody that the Town has abandoned Coon Run and that we no longer have the authority to help and suggest that they contact the attorney that represented them at the time of their purchase of the property.
A motion was made by Cheryl Siple and seconded by Al Favro and carried to adjourn the meeting at 9:40 PM.
Respectfully submitted
Sharon Miller
Town Clerk
TOWN OF BRISTOL
REGULAR MEETING
February 11, 2008
PRESENT: Wayne F. Houseman, Alden Favro, Cheryl Siple, Thomas Stevens, Edith Thomas, David Parsons, Sharon Miller, William Kenyon, Atty
The Supervisor called the meeting to order at 7:30 PM. Privilege of the floor was given to Jim Hecker, Hwy. Supt. from the Town of Canandaigua. The State Health Dept. has approved the quality of water in the district. Letters have been mailed to residents within the district explaining the procedure to follow and the cost to connect to the water main. The cost will be $830.00 for 3/4" piping or $1,300 for 1" piping. Bristol residents will be able to pay for the cost at the Bristol Town Hall.
A motion was made by Tom Stevens and seconded by Al Favro and carried to accept the January 14th minutes as presented.
A motion was made by Cheryl Siple and seconded by Edith Thomas and carried to pay the following bills:General Abstract 2 Vouchers 30-63 $66,151.92The majority of the work has been completed on the highway garage. There is a little more electrical work to be done. A motion was made by Al Favro and seconded by Tom Stevens and carried to allow Brian Malotte to install new gutters on the highway garage at a cost of $1,700.00 The first reading of the renaming of the zoning use district in the water district, known as Agricultural Conservation (AC) to Agricultural Residential (AR-2) was given to Board members. There will be no changes in uses permitted in this area. The Public Hearing is scheduled for March 10th at 7:30 PM.
Highway Abstract 2 Vouchers 1017-1040 $36,882.66
Bristol Vol. Fire Dept. Abstract 2 Voucher 1 $154,500.00
Highway Building Project Abstract 2 Vouchers 10-11 $32,641.00
Pete Wojtas and Attorney Kenyon met to discuss the enforcement procedure on the Property Maintenance Law. They called Dick Thompson at the State level and discovered that the index and the code does not agree, it follows the I.C.C. code. They will wait until Pete's new computer program is installed before proceeding.
There was no Planning Board meeting or report for January.
Peter Wojtas, Code Enforcement Officer, submitted his monthly report. He attended the monthly CEO's meeting. He attended a training class for 7 hours on hazardous material. A motion was made by Al Favro and seconded by Cheryl Siple and carried to accept his report.
Supervisor Houseman informed the Board members that the Town of East Bloomfield would no longer be participating as a member of the WOLCDC.
A motion was made by Al Favro and seconded by Cheryl Siple and carried to allow the Supervisor to sign a contract with Baker, Paulsen and Garvey for the Bristol Fun Day.
David Parsons, Hwy. Supt. submitted his monthly report. David has checked into the State Bid for a new truck. The price for a Freightliner is $178,965. A motion was made by Tom Stevens and seconded by Al Favro and carried to allow the Highway Sup. to order a truck on the State bid. A motion was made by Edith Thomas and seconded by Al Favro and carried to authorize the Supervisor to sign a local government mutual aid agreement for highway projects and maintenance. A motion was made by Al Favro and seconded by Cheryl Siple and carried to accept his monthly report.
The Town Clerk submitted her monthly report. A motion was made by Al Favro and seconded by Cheryl Siple and carried to allow Sharon to attend the annual NYS Town Clerk's Conference in April at Saratoga Springs. A motion was made by Al Favro and seconded by Edith Thomas and carried to accept her monthly report.
The Supervisor announced to the Board members that the financial records of the Supervisor, Town Clerk and Justice would be available for auditing purposes all week.
A motion was made by Tom Stevens and seconded by Al Favro and carried to surplus the GMC SUV vehicle and take it to the auction.
The Supervisor submitted to the Board members an intermunicipal agreement with the Town of East Bloomfield for sharing Code Enforcement Officials in emergency situations. A motion was made by Edith Thomas and seconded by Al Favro and carried to sign the agreement with the correction that it should be reviewed annually.
A motion was made by Cheryl Siple and seconded by Al Favro and carried to accept the Supervisor's financial report for December 2007.
The Supervisor gave the Board members the Sales Tax comparison sheet for the 4th quarter for 2005-2007. Bristol's revenue was up about 10% from 2006.
The Justice's financial report for December was given to Board members. Revenue for the town was $1,990.00.
Dates of significance:Feb 12 5:00PM Canandaigua Watershed meetingA motion was made by Edith Thomas and seconded by Tom Stevens and carried to adjourn the meeting at 9:20 PM.
Feb 26 7:00PM WOLCDC meeting
Mar 10 7:30PM Town Board meeting
Respectfully submitted,
Sharon Miller
Town Clerk
TOWN OF BRISTOL
REGULAR MEETING
January 14, 2008
PRESENT:Wayne F. Houseman, Alden Favro, Thomas Stevens, Cheryl Siple, Edith Thomas, David Parsons, Sharon Miller, William Kenyon, Atty
The Supervisor called the meeting to order at 7:30 PM. Privilege of the floor was given to Jim Hecker, Hwy. Supt. for the Town of Canandaigua. He presented an update on the water district. All the water lines are installed. The pump station and water tank are completed. He is ready for the Department of Health to test the water. Letters will be sent out very soon to residents in the district explaining the procedure to schedule an appointment for hookup.
David Parsons, Highway Supt. submitted his monthly report. The miles traveled by the highway trucks for December of 2007 was double that of December 2006. He is still working on getting prices for a new dump truck. He has ordered 1,600 tons of salt so far this winter. A motion was made by Al Favro and seconded by Tom Stevens and carried to accept his report.
Tom Stevens requested use of the soccer field on behalf of the Bristol Valley Soccer league and the Bloomfield Youth Soccer league for this year. A motion was made by Cheryl Siple and seconded by Al Favro and carried to allow the leagues the use of the field.
A motion was made by Tom Stevens and seconded by Cheryl Siple and carried to accept the December 28th, the Organizational and January 2nd minutes as presented. A motion was made by Cheryl Siple and seconded by Edith Thomas and carried to pay the following bills:General Abstract 1 Vouchers 1-29 $19.424.82Bob Stryker gave an updated report in regards to the meeting held concerning dry hydrants. There are approximately 27 dry hydrants recognized in the County. They are trying to develop an agreement for maintenance on the hydrants.
Highway Abstract 1 Vouchers 1001-1016 $59,204.39
A meeting was held concerning the safety of engineered floor joists. Attending were members of the fire Dept., Mike Woodruff, Pres. of FLBOA, Pete Wojtas, Wayne Houseman and Jeff Harloff. It was decided that this matter would be discussed at the county level for support of notification of homes being built with this type of joist to fire departments.
Bob Stryker, Chairman of the Planning Board submitted his monthly report. The minutes of their meeting were previously given to Board members. Tom Stevens asked for clarification in their minutes in regards to the cross culvert not working properly at the Robert Bernatovich property at 7356 Co. Rd. 32. The Board has requested the Town Engineer review the plans for their driveway in regards to steep slope. A motion was made by Cheryl Siple and seconded by Al Favro and carried to accept his report.
Pete Wojtas, Code Enforcement Officer submitted his monthly report. He did a re-inspection of the United Church of Bristol and they passed all inspections. A motion was made by Tom Stevens and seconded by Al Favro and carried to approve payment for Pete to attend the annual FLBOA conference in March for his required training. He also submitted his annual report. The total number of building permits was down by 10% as compared to the previous year. The new truck is scheduled to be delivered on January 28th. A motion was made by Al Favro and seconded Edith Thomas and carried to accept his report.
The Supervisor will have a special report on the Town Hall renovation project at the March meeting.
The Town Clerk submitted her monthly report for December and the annual report for 2007. A motion was made by Cheryl Siple and seconded by Tom Stevens to accept her reports.
A motion was made by Al Favro and seconded by Town Stevens and carried to appoint Phillip Sommer to the position of fire Marshal. His term to begin immediately and conclude December 31, 2008.
A motion was made by Al Favro and seconded by Edith Thomas and carried to hold a Public Hearing on March 10, 2008 at 7:30 PM to rename the Zoning Use District known as AC (Agricultural Conservation) to AR-2 (Agricultural Conservation-2). This zoning district to specifically refer to all properties bounding Montanye Road, County Road 32 West, Day Road and State Rt 64 North within the water district.
There was no Supervisor's financial report for December available.
A motion was made by Al Favro and seconded by Cheryl Siple and carried at accept the Town Historian's annual report.
A motion was made by Al Favro and seconded by Tom Stevens and carried to notify the Association of Towns that we offer support to resolutions number 4 (Highway Transportation Funding) and 6 (Preserve and strengthen Local Government's Role in the Siting of Energy Generation Facilities), and are opposed to resolution number 5 ( Speed limits on Town Roads). A copy of the resolutions proposed are attached to these minutes.
A copy of the Court's financial report for November was given to Board members.
Dates of SignificanceJan 21 Town Hall closed-Martin Luther King Jr DayA motion was made by Al Favro and seconded by Cheryl Siple and carried to adjourn the meeting at 9:30 PM.
Jan 25 9:30 AM DARE Graduation-Bloomfield School
Jan 31 7:00 PM Points of Distribution
Feb 5 Primary Day Noon to 9PM
Feb 6 9:00 AM meeting of 3 B's & Supt. of Bloomfield School
Feb 11 7:30 PM Town Board Meeting
Respectfully submitted
Sharon Miller
Town Clerk
ORGANIZATIONAL MEETING FOR 2008
BRISTOL TOWN BOARD
JANUARY 2, 2008
ITEM RECOMMENDATIONS 1 Set Night, Place & Time of Meeting 2nd Monday each month, 7:30 PM Bristol Town Hall (attachment #1) 2 Designate Depository for Supervisor, Town Clerk, Town Justice Canandaigua National Bank 3 Designate Official Town Newspaper Canandaigua Messenger
APPOINTMENTS
1 Supervisor Designates Deputy Supervisor Alden Favro 2 Town Clerk Designates Deputy Town Clerk Patricia Sanford 3 Town Board Appoints Budget Officer Wayne F. Houseman 4 Town Board Appoints Bookkeeper Diane Arena 5 Highway Supt. Designates Deputy Superintendent Peter Ross 6 Highway Supt. Designates Bookkeeper Diane Arena 7 Town Board Appoints Deputy Code Enforcement Officer Phillip Sommer 8 Town Board Appoints Chairperson, Planning Board Robert Stryker 9 Town Board Appoints Chairperson, ZBA Patricia Giordano 10 Town Board Appoints Attorney of the Town William R. Kenyon 11 Town Board Appoints Town Engineer Larsen Engineers & MRB 12 Town Board Appoints Town Historian Helen Fox 13 Town Board Appoints Deputy Registrar Patricia Sanford 14 Town Board Appoints Clerk to Town Justice Catherine McGuire 15 Town Board Appoints Fire Marshall Phillip Sommer 16 Town Board Appoints Custodial Worker Gloria Miles 17 Town Board Appoints Transfer Site Custodian Leo Kennerson 18 Town Board Appoints Personnel Secretary (Account Clerk Typist) Sharon Miller 19 Town Board Appoints Secretary to Planning & ZBA Teresa Abbott 20 Town Board Appoints Board of Ethics Representative to the Western Ontario Local Community Development Corporation Thomas Stevens 21 Town Board reappoints to the Board of Ethics (3 year appointment 1/1/08-12/31/10) Leo Kennerson 22 Town Board reappoints to the Zoning Board of Appeals (5 year appointment 1/1/08-12/31/12) Patricia Giordano 23 Town Board reappoints to the Planning Board (5 year appointment 1/1/08-12/31/12) Nathan Harvey 24 Town Board reappoints alternate member to the Planning and Zoning Board of Appeals (1/1/08 - 12/31/08) Teresa Abbott 25 Town Board reappoints Honeoye Lake Watershed Representative (1 year appointment 1/1/08-12/31/08) Alden Favro 26 Town Board reappoints WOLCDC Representatives (1 year appointment 1/1/08-12/31/08) Wayne Houseman 27 Town Board appoints Town Board Liaison to the Planning and Zoning Board of Appeals (1/1/08-12/31/08) Wayne Houseman 28 Town Board reappoints Canandaigua Watershed Representative (1/1/08-12/31/08) Wayne Houseman 29 Town Board reappoints Highway Planning Committee (1/1/08-12/31/08) David Parsons
Thomas Stevens30 Town Board reappoints Park Commissioner (1/1/08-12/31/08) Thomas Stevens 32 Town Board appoints Newsletter Editor-in Chief (1/1/08-12/31/08) Patricia Sanford 33 Town Board appoints Personnel Committee(1/1/08-12/31/08) Alden Favro
Cheryl Siple
Ad hoc chairman of relevant committee34 Bristol's NIMS point of contact (1/1/08-12/31/08) Peter Ross
SALARIES BI-WEEKLY YEAR-END ANNUAL MAKEUP Town Justice 278.74 +.02 7,526.00 Town Clerk 1413.37 +.01 38,161.00 Personnel Sec (acct clk typist) 133.55 +.15 3,606.00 Highway Superintendent 1,972.85 +.05 52,267.00 Assessor 785.14 +.22 21,199.00 Supervisor 440.11 +.03 11,883.00 Budget Officer 24.70 +.10 667.00 Bookkeeper - Supervisor 385.18 +.14 10,400.00 Bookkeeper - Highway Superintendant 71.85 +.05 1940.00 . QUARTERLY Councilman Stevens 675.25 2,701.00 Town Attorney (Retainer fee) 1,903.25 7,613.00 . MONTHLY Transfer Site Custodian 330.26 3,963.14 . HOURLY RATES PER HOUR ANNUAL Motor Equipment Operator-Class I 20.64 Motor Equipment Operator 20.54 Motor Equipment Operator Part Time-Class A 20.54 Deputy Highway Superintendent 20.74 Clerk to Town Justice Avg. 11 hrs/wk 12.40 up to 7,101.00 Deputy Town Clerk Avg. 300 hrs/yr $10.58 up to 3,175.00 Deputy RMO-(to be assumed by Deputy Town Clerk) Avg. 144 hrs/yr $10.58 up to 1,523.00 Secretary to Planning & ZBA Boards $13.12 up to 7,078.00 Custodian for Town Hall Avg. 7 1/2 hrs/wk $8.78 up to 3,442.00 Laborer for Park, Cemetery $12.68 up to 9,453.00 Code Enforcement Officer $17.16 up to 26,788.00 Deputy Code Enforcement Officer $13.12 up to 1,36.00 Secretary to Union Negotiator $13.12 -0- . ANNUAL ANNUAL Councilpersons Favro & Siple 2,701.00 Board of Assessment Review 192.00 Fire Marshall 1,164.00 Zoning Board Chairperson $32.84 per meeting plus 277.00 Zoning Board Members $32.84 per meeting Planning Board Chairperson $32.84 per meeting plus 573.00 Planning Board Members $32.84 per meeting Registrar of Vital Statistics 109.00 Health Officer 605 Town Historian 804.00 . SPECIAL RATES Town Engineer as needed up to annual rate of 10,000
The following is a definition for a full time employee as it relates to elected officials and employees appointed by the Bristol Town Board and Highway Superintendent:
An employee whose scheduled work week will average at least forty (40) hours per week, during an entire calendar year.
The following is a definition for a part time employee as it relates to elected officials and employees appointed by the Bristol Town Board and/or Highway Superintendent:
An employee whose scheduled work week will average a minimum of twenty (20) hours per week during and a maximum of thirty nine (39) hours per week during an entire calendar year. Seasonal employees and part time employees working less than twenty (20) hours shall not be eligible for benefits.
BENEFITS - TOWN POLICY FOR FULL TIME EMPLOYEES AND ELECTED OFFICIALS,
Health Insurance: Each employee or official appointed or holding office prior to January 1, 2006 shall be offered Blue Choice Select or its equivalent. After January 1, 2006, the employee shall be offered Blue Choice 25 or its equivalent. Full time employees/officials hired/holding office prior to January 1, 1999, shall have their health insurance premiums paid in full. Current fulltime employees/officials hired/holding office after January 1, 1999 and before January 1, 2006 shall contribute 20% of Blue Choice 25 or its equivalent. The employer will match any employee co-payment made under physician services to equal co-payments made under Blue Choice Select.
Holidays: New Years Day, Martin Luther King’s Day, Good Friday, Memorial Day, July 4th, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving, Friday after Thanksgiving, Christmas, and one (1) Floating Holiday.
Vacation: 10 days after 1 year of service
15 days after 5 years of service
16 days after 7 years of service
17 days after 9 years of service
18 days after 11 years of service
19 days after 13 years of service
20 days after 15 years of service
21 days after 16 years of service
22 days after 17 years of service
23 days after 18 years of service
24 days after 19 years of service
25 days after 20 years of service
Bereavement: An employee who has been continuously employed for at least six (6) months shall be granted bereavement leave not to exceed (1) day, and an employee with at least one full year shall be granted leave, not to exceed three (3) days. Bereavement leave will be granted due to the death of a spouse, mother, father, children, brother, sister, mother and father-in-law, grandchildren, grandparents, grandparents-in-law, brother or sister-in-law, aunt, uncle, niece, nephew or persons living within the household.
Jury Duty: An employee who is required to serve on a jury or as a witness in a court case will be entitled to their regular salary for the necessary period. Employees requesting jury duty leave shall submit to the Supervisor a copy of the Court Order or Subpoena along with any juror or witness fees, or compensation. Employees receiving approved jury duty or court leave will not be required to turn in payments for expense reimbursements paid through the Court system (such as meal and mileage allowances).
Highway Employees: See Union Contract
BENEFITS - PART-TIME EMPLOYEES & PART-TIME ELECTED OFFICIALS
Health Insurance: Blue Choice Select or an equivalent Plan premiums shall be available under a group rate (1/2 rate of a single premium; ¼ rate of a family premium). Eligibility shall be based on an annual salary in excess of $15,000 and others by Town Board resolution.
Vacation: 5 days (20 hours) after 1 year of service
7 ½ days (30 hours) after 5 years of service
8 days (32 hours) after 7 years of service
8 ½ days (34 hours) after 9 years of service
9 days (36 hours) after 11 years of service
9 ½ days (38 hours) after 13 years of service
10 days (40 hours) after 15 years of service
10 ½ days (42 hours) after 16 years of service
11 days (44 hours) after 17 years of service
11 ½ days (46 hours) after 18 years of service
12 days (48 hours) after 19 years of service
12 1/2 days (50 hours) after 20 years of service
All calculations have been based on a 20 hour work week. Part-time employees, approved for more than 20 hours, shall recieve vacation time commensurate to the actual hours worked.
Overtime: No overtime unless authorized by Town Board or Highway Superintendent.
MISCELLANEOUS:
Rules of Order: Call meeting to order, Flag salute, Privilege of the Floor, Reading of minutes if requested by a Board member, Transfers, Payment of Bills, Committee reports, Unfinished Business and New Business.
Agendas: The Supervisor shall within 24 hours preceding any regular scheduled meeting have available the agenda for all Board members.
Vouchers: The Town Clerk shall have available for all Board members all vouchers and corresponding vendor invoices for the purpose of audit at regular scheduled Town Board meetings.
Investment Policy: Pursuant to Section 6F & 11 of the General Municipal Law, Be it hereby resolved that the following policy be adopted:
A - The Supervisor is responsible for making all investments.
B - Funds will be invested in Savings Accounts, either Money Market, Certificates of Deposit or a financial Institution’s equivalent at the highest rate of interest that is available.
C - All funds in excess of the amount insured by F.D.I.C. will be secured by pledges of collateral.
Annual Report: Pursuant to Section 29 10-10-2 of the Town Law, that the Town Board permits the Supervisor to file a copy of the Annual Report of Finances to the State Comptroller by March 1, 2008 and a copy to the Town Clerk instead of the Annual Report due in February and to use the short form of publication in the newspaper.
Claims: Authorize the Supervisor to pay all claims provided that they are submitted on a printed claim form and are certified by the official presenting the claim. Authorize the Supervisor to make payments on bills that come due prior to the monthly audit to obtain discounts granted and/or to avoid late penalties.
Contracts: Authorize the Supervisor to enter into agreements and sign contracts for the Town of Bristol for such organizations as Fire Department, Library, Transfer Site Custodian etc., with the approval of the Town Board.
Mileage: The rate of mileage allowed for all Town Officials provided that prior approval is given will be .505 per mile.
Conferences The Town will pay the reasonable and necessary cost of transportation, tuition or registration fees for conferences, workshops or any other job related educational courses which have been approved by the Town Board. Employees will be expected to present reasonable documentation for which reimbursement is sought.
Business Meetings The Town will pay the reasonable transportation costs for all full and part time employees. The Town will similarly pay a meal allowance of up to eight dollars upon presentation of a receipt for conferences of six hours or more. If the employee expects reimbursement for any related costs, that employee must seek prior approval of the Town Board.
Newsletter: The Town Board will publish an annual, or as needed, municipal newsletter addressing newsworthy items from the various Boards and offices of the Town of Bristol. These offices shall include the Bristol Volunteer Fire Department, Bristol Historical Society, and Bristol Library.
Highway Supt. : Authorize the Highway Superintendent to spend up to $1,500 annually without prior approval from the Town Board for the purchase of tools and other items incidental to the maintenance and operation of the Highway Department.
Inventory: The Highway Superintendent is to take an annual inventory of all tools, equipment, and oil. Logs are to be kept for all repairs on equipment and machinery.
Service Plaque: Any employee of the Town of Bristol who has served the Town for 20 years shall receive a plaque or Certificate of Appreciation for their service.
Purchasing: The Town of Bristol adopt the attached Purchasing Guidelines for 2008.
Bids: The Town of Bristol has the intent to utilize the bids of Ontario County or surrounding counties and the NYS Office of General Services for supplies and service(s).
Petty Cash: Authorize the Supervisor to set up a petty cash fund of $150.00 to be handled by the Town Clerk.
Intermunicipal Agreements: The Town Board may consider an intermunicipal provision or extension of a function, service or facility within or outside of Bristol. If such a recommendation is acceptable to the Town Board, such function, power or duty shall be provided and the means of financing determined.
Motion by Thomas Stevens to approve the above stated recommendations for appointments, salaries, benefits and other authorizations, seconded by Alden Favro.
Submitted to Roll Call Vote:Supervisor Houseman Voted YesThe Town Clerk administered the oath of office to Supervisor Wayne F. Houseman, Councilman Alden Favro and Councilwoman Cheryl Siple.
Councilman Favro Voted Yes
Councilwoman Siple Voted Yes
Councilman Stevens Voted Yes
A motion was made by Al Favro and seconded by Cheryl Siple and carried to appoint Edith Thomas as Councilwoman to fill the position of Julian Harter. Her term to begin immediately and expire on November 30, 2008.
A motion was made by Al Favro and seconded by Cheryl Siple to amend the Fee Schedule for Planning, Zoning and Building Permits. A Copy is attached to these minutes.
A motion was made by Al Favro and seconded by Tom Stevens and carried to allow Cheryl Siple to join the Town of Bristol health insurance group at her own expense.
A copy of the Association of Towns proposed resolutions were given to all Board members. Further discussion on these resolutions will take place on January 14th.
A motion was made by Cheryl Siple and seconded by Al Favro and carried to adopt resolutions to establish a Capital Reserve Fund to finance a Park Reserve Fund, a Capital Reserve Fund to finance a Compensated Absences Reserve Fund and a Capital Reserve Fund to finance Mud Creek Reserve Fund. A copy of these resolutions is attached to these minutes.
Meeting adjourned at 8:00 PM. by a motion of Alden Favro, seconded by Thomas Stevens, and carried.
Respectfully Submitted,
Sharon Miller, Town Clerk
**IT TAKES NO MORE EFFORT TO PLAN THAN TO WISH.**
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