6740 County Road #32
Canandaigua, New York 14424
Phone: (585) 229-2400
Monday thru Friday
8:00 a.m. - 12:00
1:00 p.m. - 4:30
| Town of Bristol 6740 County Road #32 Canandaigua, New York 14424 Phone: (585) 229-2400 |
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Town Hall hours: Monday thru Friday 8:00 a.m. - 12:00 1:00 p.m. - 4:30 |
2010 Organizational Meeting January 2010 February 2010 March 2010 April 2010 May 2010 June 2010 View the last year's board minutes
Town of Bristol PRESENT: Robert A. Green, Jr, Alden Favro, Bruce Harter, Wayne Houseman, Thomas Stevens, Steve Kepner, Sharon Miller, William Kenyon, Atty. The Supervisor called the meeting to order at 7:00 PM. Privilege of the floor was given to Hugh Turner, Realtor, representing Mrs. VanderVen, owner of property at 7869 Rt 20A. They appeared before the Zoning Board of Appeals, who suggested they appear before the Town Board to ask the Board to consider rezoning their property. A motion was made by Al Favro and seconded by Bruce Harter and carried to have the Town Attorney, meet with Pete Wojtas, Planning Board Chairman, Bob Stryker and Mr. Turner to see if a solution can be resolved before the Board considers rezoning. A motion was made by Wayne Houseman and seconded by Tom Stevens and carried to accept the May Town Board minutes as presented.
A motion was made by Wayne Houseman and seconded by Al Favro and carried to make the following budget transfers: General Abstract 6 Vouchers 131-172 $23,317.27 Revenue taken in from the bulk water station was $660.00 Attorney Kenyon gave an updated report on the Clement’s store. He has spoken with Jim Bradley, an attorney from the DEC and he needed more information about the building before they granted permission to demolish. The Town would get the necessary inspection reports if required. A proposal for $6,195.00 from FJM Inc. to demolish the building was received. A motion was made by Wayne Houseman and seconded by Al Favro and carried to go ahead with the demolition if approval was granted. Bob Stryker, Chairman of the Planning Board, submitted his monthly report. They approved two minor subdivisions. He attended a class on Marcellus shale at Hobart College. They have had no reporting from the surrounding counties. Supervisor Green will contact the County Clerk in regards to obtaining geological survey maps. A motion was made by Al Favro and seconded by Bruce Harter to accept his report. Peter Wojtas, Code Enforcement Officer, submitted his monthly report. Seven permits were issued. He reported that the ZBA had two area variances at their meeting. A motion was made by Al Favro and seconded by Bruce Harter and carried to accept his report. Steve Kepner, Highway Supt., submitted his monthly report. A copy is on file with the Town Clerk. A motion was made by Al Favro and seconded by Bruce Harter and carried to authorize the Supervisor to execute an amendment to the present State Snow & Ice Agreement. Said amendment would increase the estimated cost to perform snow and ice control for the 2009/2010 season by $8,717.55. A motion was made by Tom Stevens and seconded by Wayne Houseman and carried to accept his report. The Town Clerk submitted her monthly report. Revenues turned over to the Supervisor were $2,258.90. A motion was made by Wayne Houseman and seconded by Al Favro and carried to accept her report. The Supervisor has received an agreement from the Town of East Bloomfield for use of the crusher in the East Bloomfield gravel pit. Our Town Attorney will review it and advise the Board at the next meeting. The next review of the proposed zoning changes will be on July 6th at 6:30 PM. A motion was made by Tom Stevens and seconded by Wayne Houseman and carried to appoint Dana Vavrova as Webmaster and pay her on a contract at $20.00 per hour. A motion was made by Wayne Houseman and seconded Al Favro and carried to authorize the Supervisor to hire the firm of Raymond Wager to conduct the audit of the Supervisor’s financial records for 2009. The Supervisor will check with Mike Sanford to see if he would be interested in making two benches for Mr. & Mrs. William Millspaugh in memory of George Ward, to be placed in the Town Park. A motion was made by Wayne Houseman and seconded by Bruce Harter and carried to accept the Supervisor’s financial reports for April and May. The Supervisor reported on the activities and meetings he attended during the past month. A motion was made by Bruce Harter and seconded by Tom Stevens and carried to adjourn the meeting at 8:55 PM. Respectfully submitted,
Town of Bristol PRESENT: Robert A. Green, Jr, Alden Favro, Bruce Harter, Wayne Houseman, Thomas Stevens, Steve Kepner, Sharon Miller, William Kenyon, Atty. The Supervisor called the meeting to order at 7:00 PM. Privilege of the floor was given to representatives of the Bruce Harter Bristol Library. They gave a presentation on their financialstatus. They are exploring the option of using a Municipal ballot, Chapter 414. This would allow the library the ability to place a funding proposition on a municipal ballot for the town residents to vote on. There was no one else who wished privilege of the floor. A correction was made to the April minutes. Tom Stevens was going to notify the NYS DOT in regards to the safety issue at the Clement’s parking lot. A motion was made by Tom Stevens and seconded by Wayne Houseman and carried to accept the minutes as corrected. A motion was made by Bruce Harter made seconded by Al Favro and carried to make the following budget modifications:From A1440.400 Engineering to A1420.4 Attorney $6.83A motion was made by Al Favro and seconded by Wayne Houseman and carried to pay the following bills: General Abstract 5 Vouchers 101-130 $20,066.25 Bill Kenyon, Town Attorney, updated the Board on the progress on Clement’s store. The 30 days was expired and he is working with Supervisor Green on a demolition vs. repair cost. Pete Wojtas, Code Enforcement Officer, reported that the Planning Board had two informational requests for subdivisions. He received two area variances for the Zoning Board of Appeals. A copy of his report is on file with the Town Clerk. A motion was made by Al Favro and seconded by Bruce Harter and carried to accept his report. Wayne Houseman reported that the WOLCDC is networking with area businesses very well. They had approximately 25 people at their last meeting. There will be a very large bike touring race in the areas in August. Tom Stevens reported that the activities for Fun Day are progressing well. Al reported that the letter for the car show have been sent out. There are plans to have a farm animal petting station this year. Mercy Flight is scheduled to make an appearance on the grounds. Steve Kepner, Highway Supt. submitted his monthly report. He reported that the Municipal Auction did not want to auction off the old lawn mower. A motion was made by Al Favro and seconded by Wayne Houseman and carried to place a sign on it at the Fund Day event for sale to the highest bidder and split the proceeds with the Park and Library. He has been approached about exploring the possibility of placing guide rails on Egypt Road. He received an estimate of between $21,000 to $22,120 to purchase the rails. The Board decided to table the purchase for now to see what the status of the CHIPS revenue will be from the State. A motion was made by Wayne Houseman and seconded by Al Favro and carried to accept his report. The Town Clerk submitted her monthly report. A motion was made by Wayne Houseman and seconded by Al Favro and carried to accept her report. A motion was made by Wayne Houseman and seconded by Al Favro and carried to appoint Steven Smiley to the Zoning Board of Appeals to fill the vacancy of Scott Hept. His term will expire 12/31/10. A motion was made by Al Favro and seconded by Wayne Houseman and carried to appoint Marty Snyder to the Zoning Board of Appeals to fill the term of Bonny Ross. His term will expire 12/31/11. A motion was made by Wayne Houseman and seconded by Tom Stevens and carried to adopt a policy that no weapons will allowed in the Bristol Town Hall. Supervisor Green notified the Board that he has received several responses from individuals interested in becoming our web master. A motion was made by Al Favro and seconded by Bruce Harter and carried to allow the Supervisor to interview the two people who submitted the lowest proposals and use his judgment to pick a web master. Bill Kenyon, Town Attorney, will speak with Vern Ward to ask if she and the family have any suggestions on what they would like to see in the Park in memory of past Supervisor George Ward. A
motion was made by Al Favro and seconded by Tom Stevens and carried
to adjourn the meeting at 8:55 PM.
Respectfully submitted,
Regular Meeting April 12, 2010 PRESENT: Robert A. Green, Jr., Alden Favro, Bruce Harter, Thomas Stevens, Wayne Houseman, Steve Kepner, Sharon Miller, William Kenyon, Atty The Supervisor called the meeting to order at 7:00 PM. There was no one present who wished privilege of the floor. A motion was made by Tom Stevens and seconded by Bruce Harter and carried to accept the minutes with the two spelling corrections as presented. A motion was made by Bruce Harter and seconded by Al Favro and carried to make the following transfer: From A3021 Court Facilities Grant to A1110.200 Justice Equipment Grant for $4,442.59 A motion was made by Bruce Harter and seconded by Al Favro and carried to pay the following bills: General Abstract 4 Vouchers 71-100 $30,892.32The Supervisor reported that revenues taken in at the water supply station amounted to $110.00 for the month of March. Town Attorney William Kenyon, reported on the status of the Clement Store situation. The first step is to show default of the owner. They have until April 30th to object to what we are planning to do. The second step is to prepare specs for repairs and advertise for bids. The attorney will prepare a letter to DOT on the safety issue in regards to the excavation done in the parking area of the store. Robert Stryker, Chairman of the Planning Board submitted his monthly report. Supervisor Green was at their meeting and gave a presentation on Marcellus Shale. Assessor Harrison Marble was also at their meeting inquiring if 12 non-conforming lots would be considered building lots. The Board felt that as long as they were that size before zoning, that they should be considered as building lots, as long as they were not merged with an adjoining lot and later subdivided back into their original size. He stated that the revised zoning law is ready for the Town Board's review. A motion was made by Tom Stevens and seconded by Bruce Harter and carried to accept his report. Pete Wojtas, Code Enforcement Officer, submitted his monthly report. He and Phil Sommer have completed their 24 hour mandatory training for this year. Nine permits were issued during March. There was no ZBA meeting in March. A motion was made by Wayne Houseman and seconded by Tom Stevens and carried to accept his report. Steve Kepner, Highway Supt. submitted his monthly report. A motion was made by Bruce Harter and seconded by Tom Stevens and carried to declare the 2002 Ford pickup and the John Deere mower as surplus and take them to the Palmyra auction. A motion was made by Wayne Houseman and seconded by Bruce Harter and carried to have a silent auction at the Bristol Fun Day to dispose of the old road signs. Steve asked what the policy was for residents who wished to take some gravel to fill potholes in their driveways. The Board said they had no problem with residents taking a small amount to fill holes, but they are not to take any large amounts. Steve was asked to use his judgement and monitor the situation. A motion was made by Al Favro and seconded by Wayne Houseman and carried to accept his report. A copy is on file with the Town Clerk. A motion was made by Wayne Houseman and seconded by Bruce Harter and carried to accept the Town Clerk's report. The Supervisor reported that the system installed by SGS was up and working. The interviews for the position on the ZBA will be held on April 20th. There were three applications submitted. The Park has been opened for the summer months. There will be a Fun Day committee meeting on April 14th at 7:00 PM. We have been contacted by Mr. & Mrs. William Millspaugh that they would like to donate something in memory of George Ward to be placed in the Park. They asked that we get back to them with some suggestion of items needed. Discussion was held on obtaining a new Web master. Webmaster has notified the Supervisor that he will be retiring as of June 1st. The Supervisor is to contact Terry to see what amount of time is involved with updating the site. A presentation was given by Don Simmons of SimCo Services in regards to health insurance coverage. A motion was made by Wayne Houseman and seconded by Al Favro and carried to adjourn into Executive session at 9:15 PM. A motion was made by Bruce Harter and seconded by Tom Stevens to adjourn the regular meeting at 9:20 PM Respectfully submitted Sharon Miller Town Clerk
Regular Meeting March 8, 2010 PRESENT: Robert A. Green Jr, Alden Favro - excused, Bruce Harter, Thomas Stevens, Wayne Houseman, Steve Kepner, Sharon Miller, William Kenyon, Atty The Supervisor called the meeting to order at 7:00 PM. Privilege of the floor was given to Debra Martin from the Attorney General's Office. She addressed consumer protection week, and also explained the services offered by their office and left literature for resident's use. Tom Stevens asked for privilege of the floor for the Bloomfield Steelers football organization. They would like to use the field 3 or 4 times for all day games. Discussion was held on how much damage could be done to the field. Tom will check further with the Town of West Bloomfield on how the Michael Purdy Park withheld the use in their park. A motion was made by Wayne Houseman and seconded by Tom Stevens and carried to accept the February 8th minutes as presented. A motion was made by Tom Stevens and seconded by Wayne Houseman and carried to approve the following budget modifications:
Also authorization to purchase 2010 Ford F350 4x4 Pickup plus Western plow off of state bid from DA5130.200 $27,253.85. A motion was made by Wayne Houseman and seconded by Tom Stevens and carried to approve the following December 2009 budget modifications:
A motion was made by Bruce Harter and seconded by Tom Stevens and carried to pay the following bills: General Abstract 3 Vouchers 46-69 $19,067.18The Supervisor reported that fees taken in from the bulk water sales for February amounted to $100.00. The Town Attorney reported that the papers concerning the Clement's store issue were filed with the Judge Ark. David Clement notified councilman Harter that the gas tanks were removed by Guy Rogers. The Supervisor will contact Guy tomorrow to verify the statement. Bob Stryker, Chairman of the Planning Board submitted his monthly report. Monroe County Planning Department will be holding several training sessions and some planning board members was expressed an interest in attending. A motion was made by Tom Stevens and seconded by Bruce Harter and carried to pay the cost for registration for those members interested in attending. Discussion was held on how to describe the properties within the water district. It was recommended that tax map numbers define those properties instead of using distances. Supervisor Green suggested that the Planning Board consider reviewing Marcellus Shale Project. A motion was made by Tom Stevens and seconded by Wayne Houseman and carried to accept his report. Pete Wojtas, Code Enforcement Officer, submitted his monthly report. A request was received from Happiness House to schedule a meeting with their organization, Ontario County Social Services, family members of a town resident, the Code Enforcement Officer and Town Supervisor to discuss a situation of concern in town. After the meeting, an inspection was done by the code officer. He will make the necessary notifications to those involved. A motion was made by Bruce Harter and seconded by Wayne Houseman and carried to accept his report. Steve Kepner, Highway Supt. submitted his monthly report. A copy is on file with the Town Clerk. A motion was made by Tom Stevens and seconded by Wayne Houseman and carried to authorize the Highway Superintendent to purchase a 2010 Ford F350 4x4 pickup through the State bid. A motion was made by Ton Stevens and seconded by Bruce Harter and carried to accept his report. The Town Clerk submitted her monthly report. A motion was made by Wayne Houseman and seconded by Bruce Harter to accept her report. The Supervisor reported that he was preparing the annual report for the DEC on the transfer station. The damage done to the highway garage was reported to the insurance company. They will be sending out an insurance adjuster to review the damage. Judy Schewe, Director of the Bristol Library, asked if the Town would consider mowing the Library's yard this season. Wayne Houseman reminded the Board that the Budget was already approved, and extra time to perform the task was not considered at budget time. He therefore recommends that the Town not do it this year, unless possibly a charge back for services be done. A new form for release from liability (per our new insurance carrier) for the Town Park is being used for rental of the grounds. The Supervisor was notified that it is required that the 457 Plan (Deferred Comp) be put out for bid every five years. He has sent a notice to be placed in the State Registry for proposals. Wayne Houseman offered to assist the Town Justice with grant received for chairs for the Courtroom. A motion was made by Wayne Houseman and seconded by Tom Stevens and carried to appoint Bonny Ross to the Board of Assessment Review to complete the term of Robert Burd to expire 9/30/2014. A motion was made by Bruce Harter and seconded by Wayne Houseman and carried to accept the resignation of Scott Hept from the Zoning Board of Appeals. The Supervisor advised the Board that an anonymous donor, to donate to the Park, has offered him, two handicapped assessable picnic tables. A motion was made by Tom Stevens and seconded by Bruce Harter and carried to accept the offer. The Supervisor has been in contact with Frontier Communications in regards to Internet service. There maybe a cost savings to switch from Time Warner. He will check further with Time Warner on their service. A motion was made by Wayne Houseman and seconded by Bruce Harter and carried to accept the Supervisor's financial report for the month of February. There will be a Fun Day committee meeting on March 24th at 7:00 PM. A motion was made by Tom Stevens and seconded by Bruce Harter and carried to adjourn the meeting at 9:10 PM Respectfully submitted, Sharon Miller Town Clerk
Regular Meeting February 8, 2010 PRESENT: Robert A. Green, Jr, Alden Favro, Bruce Harter, Thomas Stevens, Wayne Houseman, Steve Kepner, Sharon Miller, William Kenyon , Atty The Supervisor called the meeting to order at 7:00 PM. Privilege of the floor was given to Kris Herrgesell. He advised the Board that he injured his shoulder at work and was advised that he would probably need surgery. He asked the Board if he went out for surgery, would it be possible to use some of his accumulated sick time to make up the difference between what he would get in workman's compensation to maintain would he would receive in pay for a 40 hour work week. A motion was made by Al Favro and seconded by Bruce Harter that, if after the Supervisor checks with the proper department at the county level, it is proper, that he be allowed to do so. A motion was made by Bruce Harter and seconded by Al Favro and carried to accept the January 11th minutes as presented. A motion was made by Wayne Houseman and seconded by Al Favro and carried to pay the following bills: General Abstract 2 Vouchers 20-45 $44,247.17Old Business- Attorney Kenyon advised the Board that he has prepared an order to show cause to petition the responsible parties to appear before Judge Ark in Supreme Court on March 4th in regards to the Clement store situation.Robert Stryker, Chairman of the Planning Board submitted his monthly report. Steve Pappano requested information on subdividing property. Betty LaBarge has requested that the Town consider an Elder Law under Seasonal Camps in our new zoning ordinance. The Planning Board is in the process of reviewing the "Descriptions of Districts" in the new zoning ordinance. A motion was made by Wayne Houseman and seconded by Al Favro and carried to accept his report. Peter Wojtas, Code Enforcement Officer, submitted his monthly report. One Certificate of Occupancy was issued for South Hill Road. The Ontario County Code Enforcement Officials Assoc. has prepared a draft procedure schedule of occasions when the Code Officials should be notified by the fire departments of different situations they are called to respond to. A motion was made by Tom Stevens and seconded by Al Favro and carried to accept his report. Steve Kepner, Highway Supt. submitted his monthly report. They hauled crusher run for stock piling for 10 days and ice control sand for 4 days. They have been cutting brush and trees on Lower Egypt and Vincent Hill Road. They have repaired gravel roads. They have spent 432 hours plowing snow. A copy of his report is on file with the Town Clerk. A motion was made by Bruce Harter and seconded by Tom Stevens and carried to accept his report. The Town Clerk submitted her monthly report. A motion was made by Wayne Houseman and seconded by Bruce Harter and carried to accept her report. A motion was made by Tom Stevens and seconded by Al Favro and carried to accept the Supervisor's financial reports for November and December of 2009. The Board heard presentations from David O'Hare from Intergraded Systems and Dean Carpenter from PC Wireless in regards to upgrading our computers. The Board will review their proposals and make a decision as soon as possible. A motion was made by Al Favro and seconded by Bruce Harter and carried to authorize the Supervisor to pursue an intermunicipal maintenance facility grant study with the Towns of Bristol, East Bloomfield, West Bloomfield, the Village of East Bloomfield and the Bloomfield Central School District. The Town of Bristol's cost for the study is not to exceed $250.00. A motion was made by Al Favro and seconded by Tom Stevens and carried to add the name of Wayne Houseman to the Organizational minutes, as a representative to the WOLCDC. A motion was made by Supervisor Green and seconded by Wayne Houseman and carried to adjourn into Executive Session to discuss pending litigation at 9:30 PM. A motion was made by Wayne Houseman and seconded by Al Favro and carried to adjourn the Executive Session at 9:45 PM. and reconvene the regular meeting. A motion was made by Wayne Houseman and seconded by Bruce Harter and carried to adjourn the meeting at 9:45 PM. Respectfully submitted, Sharon Miller Town Clerk
Regular Meeting January 11, 2010 PRESENT: Robert A. Green, Jr., Alden Favro, Bruce Harter, Thomas Stevens, Steve Kepner, Sharon Miller, William Kenyon, Atty. The Supervisor called the meeting to order at 7:00 PM. There was no one present who wished privilege of the floor. There were additions made to the Organizational Meeting minutes as follows: Deputy Highway Superintendent- Steve ThompsonA motion was made by Tom Stevens and seconded by Al Favro and carried to accept the December 28, 2009 minutes as presented. A motion was made by Tom Stevens and seconded by Bruce Harter and carried to pay the following bills: General Abstract 1 Vouchers 1-19 $14,290.80Supervisor Green asked Bill Kenyon, Town Attorney, to update the Board on the status of the Clements's store. He is in the process of preparing an Order To Show Cause. Supervisor Green will contact Bonny Ross to see if she is still interested in filling the Board of Assessment Review vacancy. A motion was made by Bruce Harter and seconded by A. Favro and carried to appoint Wayne Houseman to fill the position of Councilman, due to the resignation of Cheryl Siple, until the November election. The Supervisor appointed Bruce Harter and himself to serve on a committee to establish a standard workday policy for elected and town employees. Robert Stryker, Chairman of the Planning Board submitted his monthly report. There was no meeting held in December. He told the Board members that the Planning Board has finished with the updated Zoning Code, but there was a need to adopt new zoning maps. A motion was made by Al Favro and seconded by Bruce Harter to accept his report. Pete Wojtas, Code Enforcement Officer, submitted his monthly and annual reports. There was a decline of 144 permits that were issued in 2009 compared to 2008. Inspections are being done for permits that are still open and letters are being mailed for expired or soon to expire permits. A motion was made by Al Favro and seconded by Bruce Harter and carried to accept his reports. Kris Herrgesell, past Highway Supt. gave a report on the activities of the Highway department for the month of December. A copy of the report is on file with the Town Clerk. Steve Kepner, Highway Supt. expressed his gratitude to Kris and the highway department for the cooperation and smooth transition with him. Steve updated the Board on the status of the road widener machine with the other municipalities. There maybe a chance of purchasing the machine jointly instead of leasing. He will gather further information and present it at the next meeting. Steve presented the Board with some written concerns for the highway department. 1) He expressed concern that in the budget line item A3310.4 (Traffic Control), which pays for road signs and road striping will fall short. 2) The structural integrity of the original portion of the building is 50+ years old and the salt over the years has caused damage to the support beams also the structure does not adequately maintain temperature. Investigate an addition to the building to provide a wash bay, office and meeting room for the employees. 3) Revisit the drainage system for the building. 4) Have the custodian maintain the cleanliness of the break room and the bathroom. The Board will address the concerns he brought to their attention. There has been discussion of a centralized garage between the Towns of East & West Bloomfield and Bristol and the Bloomfield School district. A motion was made by Tom Stevens and seconded by Al Favro and carried to authorize the Supervisor to investigate in participating with the others to do a feasibility study on the issue. A motion was made by Tom Stevens and seconded by Bruce Harter to accept his report. The Supervisor told the Board members that he would like the Board to consider the possibility of paying off the BAN on the 2009 Freightliner this year. The total savings of paying off in October would be $9,256.00. No decision was made at this time. We would see how the financial records look closer to that time. The Town Clerk submitted her monthly and annual report. There was a discrepancy in the annual report, which will be investigated by the Town Clerk and reported at the next meeting. A motion was made by Tom Stevens and seconded by Al Favro and carried to accept her report. The Supervisor gave the Board members a written report on the computer systems in the Town Hall. He has contacted two vendors to review our computers and present proposals at the February meeting. The Supervisor reported that he attended two DARE programs, one at Naples School and one at East Bloomfield School. He reported on the highlights of the County Board of Supervisor's meeting. He will be sitting on the following committees: Governmental Operations and Improved Methods, Personnel and Public Safety. The Official Undertaking of Municipal Officers was signed and notarized by the appropriate officers. After much discussion, a motion was made by Bruce Harter and seconded by Tom Stevens and carried, the Town insurance be transfer to Eastern Shore Associates. Respectfully submitted, Sharon Miller Town Clerk
BRISTOL TOWN BOARD JANUARY 4, 2010
APPOINTMENTS
The following is a definition for a full time employee as it relates to elected officials and employees appointed by the Bristol Town Board and Highway Superintendent: An employee whose scheduled work week will average at least forty (40) hours per week, during an entire calendar year. The following is a definition for a part time employee as it relates to elected officials and employees appointed by the Bristol Town Board and/or Highway Superintendent: An employee whose scheduled work week will average a minimum of twenty (20) hours per week during and a maximum of thirty nine (39) hours per week during an entire calendar year. Seasonal employees and part time employees working less than twenty (20) hours shall not be eligible for benefits. BENEFITS - TOWN POLICY FOR FULL TIME EMPLOYEES AND ELECTED OFFICIALS, Health Insurance: Each employee or official appointed or holding office prior to January 1, 2006 shall be offered Blue Choice Select or its equivalent. After January 1, 2006, the employee shall be offered Blue Choice 25 or its equivalent. Full time employees/officials hired/holding office prior to January 1, 1999, shall have their health insurance premiums paid in full. Current fulltime employees/officials hired/holding office after January 1, 1999 and before January 1, 2006 shall contribute 20% of Blue Choice Select or its equivalent. Employees/officials hired/taking office after January 1,2006 shall contribute 20 % of Blue Choice 25 or its equivalent. The employer will match any employee co-payment made under physician services to equal co-payments made under Blue Choice Select. Holidays: New Years Day, Martin Luther King’s Day, Good Friday, Memorial Day, July 4th, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving, Friday after Thanksgiving, Christmas, and one (1) Floating Holiday. Vacation: 10 days after 1 year of service 15 days after 5 years of service 16 days after 7 years of service 17 days after 9 years of service 18 days after 11 years of service 19 days after 13 years of service 20 days after 15 years of service 21 days after 16 years of service 22 days after 17 years of service 23 days after 18 years of service 24 days after 19 years of service 25 days after 20 years of service Bereavement: An employee who has been continuously employed for at least six (6) months shall be granted bereavement leave not to exceed (1) day, and an employee with at least one full year shall be granted leave, not to exceed three (3) days. Bereavement leave will be granted due to the death of a spouse, mother, father, children, brother, sister, mother and father-in-law, grandchildren, grandparents, grandparents-in-law, brother or sister-in-law, aunt, uncle, niece, nephew or persons living within the household. Jury Duty: An employee who is required to serve on a jury or as a witness in a court case will be entitled to their regular salary for the necessary period. Employees requesting jury duty leave shall submit to the Supervisor a copy of the Court Order or Subpoena along with any juror or witness fees, or compensation. Employees receiving approved jury duty or court leave will not be required to turn in payments for expense reimbursements paid through the Court system (such as meal and mileage allowances). Highway Employees: See Union Contract BENEFITS - PART-TIME EMPLOYEES & PART-TIME ELECTED OFFICIALS Health Insurance: Blue Choice Select or an equivalent Plan premiums shall be available under a group rate (1/2 rate of a single premium; ¼ rate of a family premium). Eligibility shall be based on an annual salary in excess of $15,000 and others by Town Board resolution. Vacation: 5 days (20 hours) after 1 year of service 7 ½ days (30 hours) after 5 years of service 8 days (32 hours) after 7 years of service 8 ½ days (34 hours) after 9 years of service 9 days (36 hours) after 11 years of service 9 ½ days (38 hours) after 13 years of service 10 days (40 hours) after 15 years of service 10 ½ days (42 hours) after 16 years of service 11 days (44 hours) after 17 years of service 11 ½ days (46 hours) after 18 years of service 12 days (48 hours) after 19 years of service 12 1/2 days (50 hours) after 20 years of service All calculations have been based on a 20 hour work week. Part-time employees, approved for more than 20 hours, shall recieve vacation time commensurate to the actual hours worked. Overtime: No overtime unless authorized by Town Board or Highway Superintendent. MISCELLANEOUS: Rules of Order: Call meeting to order, Flag salute, Privilege of the Floor, Reading of minutes if requested by a Board member, Transfers, Payment of Bills, Committee reports, Unfinished Business and New Business. Agendas: The Supervisor shall within 24 hours preceding any regular scheduled meeting have available the agenda for all Board members. Vouchers: The Town Clerk shall have available for all Board members all vouchers and corresponding vendor invoices for the purpose of audit at regular scheduled Town Board meetings. Investment Policy: Pursuant to Section 6F & 11 of the General Municipal Law, Be it hereby resolved that the following policy be adopted: A - The Supervisor is responsible for making all investments. B - Funds will be invested in Savings Accounts, either Money Market, Certificates of Deposit or a financial Institution’s equivalent at the highest rate of interest that is available. C - All funds in excess of the amount insured by F.D.I.C. will be secured by pledges of collateral. Annual Report: Pursuant to Section 29 10-10-2 of the Town Law, that the Town Board permits the Supervisor to file a copy of the Annual Report of Finances to the State Comptroller by March 1, 2010 and a copy to the Town Clerk instead of the Annual Report due in February and to use the short form of publication in the newspaper. Claims: Authorize the Supervisor to pay all claims provided that they are submitted on a printed claim form and are certified by the official presenting the claim. Authorize the Supervisor to make payments on bills that come due prior to the monthly audit to obtain discounts granted and/or to avoid late penalties. Contracts: Authorize the Supervisor to enter into agreements and sign contracts for the Town of Bristol for such organizations as Fire Department, Library, Transfer Site Custodian etc., with the approval of the Town Board. Mileage: The rate of mileage allowed for all Town Officials provided that prior approval is given will be .585 per mile. Conferences The Town will pay the reasonable and necessary cost of transportation, tuition or registration fees for conferences, workshops or any other job related educational courses which have been approved by the Town Board. Employees will be expected to present reasonable documentation for which reimbursement is sought. Business Meetings The Town will pay the reasonable transportation costs for all full and part time employees. The Town will similarly pay a meal allowance of up to eight dollars upon presentation of a receipt for conferences of six hours or more. If the employee expects reimbursement for any related costs, that employee must seek prior approval of the Town Board. Newsletter: The Town Board will publish an annual, or as needed, municipal newsletter addressing newsworthy items from the various Boards and offices of the Town of Bristol. These offices shall include the Bristol Volunteer Fire Department, Bristol Historical Society, and Bristol Library. Highway Supt. : Authorize the Highway Superintendent to spend up to $1,500 annually without prior approval from the Town Board for the purchase of tools and other items incidental to the maintenance and operation of the Highway Department. Inventory: The Highway Superintendent is to take an annual inventory of all tools, equipment, and oil. Logs are to be kept for all repairs on equipment and machinery. Service Plaque: Any employee of the Town of Bristol who has served the Town for 20 years shall receive a plaque or Certificate of Appreciation for their service. Purchasing: The Town of Bristol adopt the attached Purchasing Guidelines for 2010. Bids: The Town of Bristol whenever possible will utilize the bids of Ontario County or surrounding counties and the NYS Office of General Services for supplies and service(s). Petty Cash: Authorize the Supervisor to set up a petty cash fund of $150.00 to be handled by the Town Clerk. Intermunicipal Agreements: The Town Board may consider an intermunicipal provision or extension of a function, service or facility within or outside of Bristol. If such a recommendation is acceptable to the Town Board, such function, power or duty shall be provided and the means of financing determined. Motion by Alden Favro to approve the above stated recommendations for appointments, salaries, benefits and other authorizations, seconded by Thomas Stevens. Submitted to Roll Call Vote: Supervisor Green Voted YesA discussion was held on increasing the fee for the rental of the Barend Pavilion in the Town Park. The fees will beMeeting adjourned at 8:15 PM. by a motion of Alden Favro, seconded by Bruce Harter, and carried. Respectfully Submitted, Sharon Miller, Town Clerk Webmaster Note: All of the above information is subject to revision without notification of the Town of Bristol Webmaster, therefore in case of conflict between information on this website and the official minutes of the Town of Bristol, the official minutes of the Town of Bristol shall take legal precedence. |
