6740 County Road #32
Canandaigua, New York 14424
Phone: (585) 229-2400
Monday thru Friday
8:00 a.m. - 12:00
1:00 p.m. - 4:30
| Town of Bristol 6740 County Road #32 Canandaigua, New York 14424 Phone: (585) 229-2400 |
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Town Hall hours: Monday thru Friday 8:00 a.m. - 12:00 1:00 p.m. - 4:30 |
2009 Organizational Meeting January 12, 2009 February 9, 2009 March 9, 2009 April 13, 2009 May 11, 2009 June 8, 2009 July 13, 2009 August 10, 2009 August 31, 2009 September 14, 2009 October 5, 2009 October Public Hearings November 9, 2009 December 14, 2009 Return to the 2010 board minutes Board of Health Regular Meeting December 14, 2009 Present: Wayne F. Houseman, Alden Favro, Bruce Harter, Cheryl Siple-absent, Thomas Stevens, Kris Herrgesell, Sharon Miller, William Kenyon, Atty The Town Board convened as the Board of Health at 7:30 PM. The purpose of the meeting was to review the report of the structural condition of 4503 Rt 64 from Larsen Engineers. They have found that the addition to the building, in its present condition, is structurally unsound and unsafe. They felt it could be repaired to a safe and structurally sound condition if the owner elected to make the repairs to the walls, floor and roof of the building addition. A resolution was offered by Bruce Harter and seconded by Al Favro and carried to authorize the Supervisor and Town Attorney to take such further and additional steps and commence such proceedings as are deemed necessary and appropriate to implement the necessary repairs. (A copy of the complete resolution is attached to these minutes.) A motion as made by Tom Stevens and seconded by Bruce Harter to adjourn the meeting of the Board of Health at 8:15 PM. The Supervisor called the regular meeting to order at 8:15 PM. There was no one present who wished privilege of the floor. Supervisor Houseman offered a resolution in recognition of Cheryl Siple service to the Town. A copy of this resolution is attached to these minutes. A correction was made to the November 9th minutes to approve the agreement with the Bristol Vol. Fire to provide emergency services for 2010. A motion was made by Tom Stevens and seconded by Al Favro to accept the minutes as corrected. Regular Meeting August 10, 2009 Present: Wayne F. Houseman, Alden Favro, Bruce Harter, Cheryl Siple, Thomas Stevens, Kris Herrgesell, Sharon Miller, William Kenyon, Atty The Supervisor called the meeting to order at 7:30 PM. Privilege of the floor was given to Lucinda Perrin, Pres. of the Bristol Library. The Library Board is requesting the Town Board to consider releasing the right-of-way on the West side of the property. They are considering an expansion of the building through a federal grant and it seems feasible to expand on that side of the building. A motion was made by Tom Stevens and seconded by Al Favro and carried that the Board would work with the Library and consider releasing the right of way (reserving enough land for utilities) contingent upon the actual grant monies being received by the Library. Fred Stressing offered a proposal for the Board to consider placing a used fiberglass boat in the park playground for the children's use. He was interested in heading up a committee with Tom Stevens to further investigate the idea. A motion was made by Tom Stevens and seconded by Bruce Harter and carried to accept the minutes of the July 13, 2009 meeting. A motion was made by Cheryl Siple and seconded by Al Favro and carried to pay the following bills: General Abstract 8 Vouchers 211-228 $7,240.74Old Business- The Supervisor reported that the bulk water sales for June were $770.00 and July was $280.00. Robert Stryker, Chairman of the Planning submitted his monthly report. Their next meeting will be held on 9/2/09. Teresa Abbott has completed the draft on the proposed zoning code and the Board will begin reviewing it at their meeting. A motion was made by Cheryl Siple and seconded by Bruce Harter to accept his report. Peter Wojtas, Code Enforcement Officer, submitted his monthly report. Eleven permits were issued. No new house permits were issued. A re-inspection was done at Camp Bristol Hills and all infractions were corrected. He attended a computer-training seminar in Huron. He advised the Board of the safety hazard at 4497 Rt 64 concerning the barn. A motion was made by Cheryl Siple and seconded by Al Favro and carried to accept his report. Kris Herrgesell, Highway Supt. submitted his monthly report. The new mowing tractor should arrive on 8/17. No one has been selected for the MEO position yet. A copy of his report is on file with the Town Clerk. A motion was made by Bruce Harter and seconded by Tom Stevens and carried to accept his report. The Town Clerk submitted her monthly report. A motion was made by Cheryl Siple and seconded by Al Favro and carried to accept her report. The Supervisor distributed the 2010 budget worksheets and requested that they be returned by 9/11. There will be a budget workshop on 10/7 at 7:00 PM. The public hearing on the 2010 Budget will be held on October 19 at 7:00 PM. A motion was made by Al Favro and seconded by Cheryl Siple and carried to authorize the Town Justice to attend the NYS Magistrates Assoc. conference on October 18-21 at Lake Placid. A motion was made by Cheryl Siple and seconded by Tom Stevens and carried to accept the proposal from Raymond F. Wager for a cost not to exceed $5,000.00 to perform an audit on the Town Justice records for 2008 and the Highway Supt's records for 2007. The Supervisor will notify the Union that the Town would like to begin negotiations for 2010 very shortly with the Highway employees. A motion was made by Bruce Harter and seconded by Tom Stevens and carried to accept the Supervisor's financial report for July. The Supervisor distributed the sales tax for the second quarter comparison sheet to the Board members. The town's share was down approx. 8%. The Justice Court fund report for June was given to all Board members. Dates of Significance: Sept. 2 7:00 PM Planning Board meetingA motion to adjourn the meeting at 8:45 PM was made by Al Favro and seconded by Cheryl Siple and carried. Respectfully submitted Sharon Miller Town Clerk Regular Meeting July 13, 2009 Present:Wayne F. Houseman, Alden Favro, Bruce Harter, Cheryl Siple, Thomas Stevens, Kris Herrgesell, Patricia Sanford, Russ Kenyon, Atty. The Supervisor called the meeting to order at 7:30 PM. Privilege of the floor was given to David Keefe from WOLCDC. He presented an update of WOLCDC's current activities and future projects. A motion to accept the minutes of the June 8th meeting was made by Tom Stevens, seconded by Al Favro, and carried. A motion was made by Al Favro, seconded by Cheryl Siple and carried to pay the following bills: General Abstract 7 Vouchers 179-209 $29,301.80Old Business: Water Supply Station-The Supervisor reported $770 was collected in June.Reports: Pete Wojtas, Code Enforcement Officer, submitted his monthly report. A motion to accept his report was made by Cheryl Siple, seconded by Bruce Harter and carried.Communications: The Supervisor presented the monthly financial report. A motion to accept the report was made by Cheryl Siple, seconded by Al Favro and carried.Dates of Significance: July 15 7:00 PM Republican caucusA motion to adjourn was made by Al Favro, seconded by Cheryl Siple and carried at 9:10 PM. Respectfully submitted Patricia Sanford Deputy Town Clerk Regular Meeting June 8, 2009 Present: Wayne F. Houseman, Alden Favro, Bruce Harter, Cheryl Siple, Thomas Stevens, Kris Herrgesell, Sharon Miller The Supervisor called the meeting to order at 7:30 PM. Privilege of the floor was given to Benjamin Bruce, from the Attorney General's Office. He spoke of the services his office offers. He gave tips for protecting you from becoming a victim of identity theft. His office offers to provide speakers to different organizations on various topics. The number for the regional office is 327-3220. A motion was made by Al Favro and seconded by Cheryl Siple and carried to accept the minutes of the May 11th meeting. A motion was made by Tom Stevens and seconded by Al Favro and carried to pay the following bills: General Abstract 6 Vouchers 147-178 $12,552.74Old Business- The Supervisor reported that $380 was the revenue from the bulk water station for the month of May. Robert Stryker, Chairman of the Planning Board submitted his report. They had an informational meeting on a minor subdivision submitted by Don Green from the previous month. They will be holding a workshop next week to continue working on updating the zoning. A motion was made by Tom Stevens and seconded by Bruce Harter and carried to accept his report. Tom Stevens gave an updated report on Fun Day. Everything seems to be progressing on schedule for June 14th. Pete Wojtas, Code Enforcement Officer, submitted his monthly report. Two certificates of occupancy and two certificates of compliance were issued. The Zoning Board of Appeals approved an application for a Special Use Permit for a cabin, on Silvernail Road. Inspections were done on the three Junkyards. A motion was made by Al Favro and seconded by Bruce Harter and carried to accept his report. Kris Herrgesell, Highway Superintendent, submitted his monthly report. A copy is on file with the Town Clerk. The highway department has been helping in hauling stone for the Towns of Canadice, East and West Bloomfield for their oiling and stoning jobs. A motion was made by Cheryl Siple and seconded by Bruce Harter and carried to accept his report. The Town Clerk submitted her monthly report. A motion was made by Bruce Harter and seconded by Al Favro and carried to accept her report. A motion was made by Al Favro and seconded by Tom Stevens and carried to declare the computer (PC Serial #001612N) as surplus and dispose of it properly. A motion was made by Al Favro and seconded by Bruce Harter and carried to amend Snow & Ice Agreement for 2008/09 with the NYS DOT, due to the severity of the winter. The adjustment in the amount of the payment will be $12,116.57. Larsen Engineers will be sponsoring a Webinar on June 18th for the NYS Energy Program for grant funding. Tom Stevens volunteered to attend this program. A motion was made by Cheryl Siple and seconded by Al Favro and carried to accept the Supervisor's financial report for May 2009. A motion was made by Al Favro and seconded by Tom Stevens and carried to accept the Town Justice's report for April 2009. The Supervisor advised the Board that he sent e-mails to Senator Volker and Assemblymen Errigo and Kolb in opposition of the consolidation of local governments. The Supervisor advised the Board that he has received the annual drinking water quality report. The Supervisor advised the Board that he has received notification from the Bishop Sheen Housing program that there are funds available for low-income families for home repairs. Dates of significance: June 14 Noon til 4:00 PM Fun DayKris Herrgesell has been contacted by Lyle Jenks from the Evergreen Cemetery Association to ask if the Town could donate some loads of gravel in the cemetery to correct a water drainage problem. The Board stated that this could not be done because this was private property and could not get involved. A motion was made by Al Favro and seconded by Cheryl Siple to adjourn the meeting at 9:10 PM. Respectfully submitted, Sharon Miller Town Clerk Regular Meeting May 11, 2009 Present:Wayne F. Houseman, Alden Favro, Bruce Harter, Cheryl Siple, Thomas Stevens, Kris Herrgesell, Sharon Miller, William Kenyon, Atty The Supervisor called the meeting to order at 7:30 PM. Privilege of the floor was given to Mike Midlay, Superintendent of Bloomfield Central School. He presented and discussed the proposed 2010 school budget. The vote on the budget will be May 19th. A motion was made by Cheryl Siple and seconded by Al Favro and carried to approve the minutes of the April 13th meeting as presented. A motion was made by Al Favro and seconded by Tom Stevens and carried to make the following budget transfer: From A599 Appropriated Fund Balance to A7110.400R Buildings Eqpt. for $800.00 transfer for Park Reserve (A232P) to Parks Cont. A motion was made by Tom Stevens and seconded by Al Favro and carried to pay the following bills: General Abstract 5 Vouchers 120-146 $12,374.43A motion was made by Cheryl Siple and seconded by Al Favro and carried to adjourn into Executive Session to discuss pending litigation at 8:00 PM. A motion was made by Tom Stevens and seconded by Bruce Harter and carried to adjourn the Executive Session at 8:10 PM and reconvene the regular meeting. Old Business - The necessary paperwork in regards to Section 41j of the Retirement and Social Security Law has been filed and received by the NYS Retirement System. The bulk water station took in $150.00 in fees during the month of April. Bob Stryker, Chairman of the Planning Board submitted his monthly report. A minor subdivision for Don Green was approved. Work is continuing on updating the Zoning Code. A motion was made by Bruce Harter and seconded by Al Favro and carried to accept his report. Pete Wojtas, Code Enforcement Officer, submitted his monthly report. A copy of his report is on file with the Town Clerk. Inspections were done on Doug Mossbrook's new and old facilities. The State will not be funding the cost for the new Codes books. The towns will have to fund the costs themselves. A motion was made by Al Favro and seconded by Bruce Harter and carried to accept his report. Kris Herrgesell, Highway Supt. submitted his monthly report. A copy is on file with the Town Clerk. Items taken to the Palmyra auction totaled $5,840 minus the commission netted $5,256.00 for the Town. A motion was made by Cheryl Siple and seconded by Al Favro and carried to accept his report. The Town Clerk submitted her monthly report. She informed the Town Board of the new fees for hunting and fishing licenses to be charged for the 2010 season. Most licenses increase from $5.00 to $10.00. The age requirement for a senior license has been increased from 65 to 70. A motion was made by Cheryl Siple and seconded by Al Favro and carried to accept her report. A request has been received from Camp Bristol Hills for a "one time" mowing of a steep heavily grassed area. A motion was made by Tom Stevens and seconded by Bruce Harter and carried to authorize the Highway Supt. to mow that area. A motion was made by Al Favro and seconded by Cheryl Siple and carried to declare the John Deere riding mower (GT 235-18 hp V TWIN) as surplus and dispose of it. A motion was made by Al Favro and seconded by Cheryl Siple and carried to authorize the Supervisor to expend up to $500.00 from the Park Special Reserve Fund to be used in the repair of the tennis courts. A motion was made by Tom Stevens and seconded by Bruce Harter and carried to authorize the Supervisor to spend up to $300.00 for the purchase of a 22" lawn mower. The monies to purchase the mower are to come from the Park Reserve Fund. A motion was made by Tom Stevens and seconded by Bruce Harter and carried to approve the Supervisor's financial report for April. A motion was made by Cheryl Siple and seconded by Tom Stevens and carried to accept the Justice Court financial report for March. The Supervisor provided the Board members with a copy of the Sales Tax distribution report for the first quarter. The County's share was down 5.16% compared to last year's first quarter. The Town's share was down 5.22%. The Town salary survey for the county was distributed to the Board members for their information. Dates of Significance- May 12 7:00 PM ZBA meetingA motion was made by Tom Stevens and seconded by Al Favro and carried to adjourn the meeting at 9:20 PM. Respectfully submitted Sharon Miller Town Clerk Regular Meeting April 13, 2009 Present:Wayne F. Houseman, Alden Favro- absent, Bruce Harter, Cheryl Siple, Thomas Stevens, Kris Herrgesell, Sharon Miller, William Kenyon, Atty The Supervisor called the meeting to order at 7:30 PM. Privilege of the floor was given to Pat Pavelsky, of the Ontario County Cooperative Extension. She gave a talk on 4-H Camp Bristol Hills. The registration has increased steady over the years. The camp is 78 years old this year. They are very grateful for the support the Town Board and highway department has offered over the years. A motion was made by Tom Stevens and seconded by Cheryl Siple and carried to accept the minutes of the March 9th meeting as presented. A motion was made by Tom Stevens and seconded by Bruce Harter and carried to make the following transfers: From A599 Approp. Fund Bal to A1620.200BR Bldg. Eqpt. $2,776.20A motion was made by Cheryl Siple and seconded by Tom Stevens and carried to pay the following bills: General Abstract 4 Vouchers 85-119 $36,418.47Old Business - The work on the generator has been completed. Planning Board - Minutes of their April 6th meeting were previously given to all Board members. Work is progressing on updating the Zoning laws. Peter Wojtas - Code Enforcement Officer, submitted his monthly report. He and Deputy CEO Phil Sommer attended the annual FLBOA Conference and received their credits for re-certification. Effective April 6th they began splitting the work schedule. They completed a fire and safety inspection at Darryl's Automotive on Rt 20A. A motion was made by Cheryl Siple and seconded by Bruce Harter and carried to accept his report. Special Committees - Fun Day - Tom gave an updated report. There has been two meetings. There will be a theme honoring Flag Day. Baker, Paulsen and Garvey will provide the music. The Bristol Vol. Fire Dept. will be having a chicken barbecue. Kris Herrgesell, Highway Supt. submitted his monthly report. A copy is on file with the Town Clerk. Three bids were received for the purchase of a tractor and mower attachments. O'Hara Machinery - 2009 $64,950.00A motion was made by Tom Stevens and seconded by Bruce Harter and carried to accept the low bid of Lakeland Equipment for a 2009 mower and attachments for $59,487.52. Kris received notification from the NYS DOT on the CHIPS budget proposal for this year. There will be no change from last year's allotment of $89,177.00 A motion was made by Cheryl Siple and seconded by Bruce Harter and carried to accept his report. The Town Clerk submitted her report. Total taxes collected this year was $1,570,140.61 on 1,352 parcels of property. Uncollected taxes turned over to the Treasurer was $176,645.21. The interest earned from the bank was down about 1/3 of what it was last year. A motion was made by Tom Stevens and seconded by Bruce Harter and carried to accept her report. Town Justice Catherine McGuire has appointed Sara Ann Santee as Clerk, PT to assist her during Court hours. A motion was made by Cheryl Siple and seconded by Tom Stevens and carried to authorize the Code Enforcement Officer and his Deputy to share the position where each one works approximately 30 hours per pay period at a rate of $19.37 per hour. The Supervisor was advised by the NYS Employees Retirement System that the required resolution to adopt Section 41(j) (for the allowance of unused sick leave credit), which the Town originally adopted in 1995, was never received by their office. Therefore the Town must pass another resolution to adopt this plan. At a meeting of the Town Board of the Town of Bristol held at 6740 County Road 32 Canandaigua, New York, on April 13, 2009, Thomas Stevens offered the following resolution: "BE IT RESOLVED; that the Town Board of the Town Board of the Town of Bristol does hereby elect to provide the additional pension benefits of Section 41(j) of the Retirement and Social Security Law, as presently or hereafter amended.All Board members present at such meeting voted in favor of the above resolution. The Bristol Volunteer Fire Dept. needs to make an amendment to their certificate of incorporation under Section 803 of the not-for-profit corporation law. This requires the approval of the governing Town Board. A motion was made by Tom Stevens and seconded by Cheryl Siple and carried to approve such amendment upon the approval and review of our Town Attorney, William Kenyon. The Supervisor submitted a resolution to establish a program to reduce diesel fuel emissions. After some discussion, the Board took no action at this time. A motion was made by Tom Stevens and seconded by Bruce Harter and carried to accept the Supervisor's financial reports for February and March. The Town Justice's court disbursements report for February was given to Board members. Dates of significance Apr 19 7:30 AM Genesee Valley Cycling Club raceA motion was made by Cheryl Siple and seconded by Tom Stevens and carried to adjourn into Executive Session at 9:15 pm to discussion pending litigation. A motion was made by Bruce Harter and seconded by Tom Stevens and carried to adjourn the Executive Session at 9:35 pm and reconvene into regular session. A motion was made by Cheryl Siple and seconded by Bruce Harter and carried to adjourn the meeting at 9:35 pm. Respectfully submitted Sharon Miller Town Clerk Regular Meeting March 9, 2009 Present:Wayne F. Houseman, Alden Favro-Absent, Bruce Harter, Cheryl Siple, Thomas Stevens, Kris Herrgesell, Sharon Miller The Supervisor called the meeting to order at 7:30 PM. There was no one present who wished privilege of the floor. A motion was made by Bruce Harter and seconded by Cheryl Siple and carried to accept the February 9, 2009 minutes as presented. A motion was made by Tom Stevens and seconded by Bruce Harter and carried to pay the following bills: General Abstract 3 Vouchers 58-84 $15,124.85Old Business - Canandaigua Carpet began sanding and refinishing the floor in the Town Hall over the weekend. They will be returning on Tuesday night to apply the third coat sealer. Brian Malotte has finished the enclosed structure in the highway building for the generator. The final electrical work still must be completed. Internal audit of financial records - The records of the Supervisor, Town Clerk and Town Justice were made available and found to be in proper order. The annual financial report for 2008 has been completed and filed with the State Comptroller. Planning Board - Report was given by Code Enforcement Officer, Pete Wojtas. They held their meeting on February 2nd. A minor subdivision for Richard Rogers on Vincent Hill Road was approved. They are continuing to work on the Zoning book. They are having another meeting this week. Thomas Harvey from the Ontario County Planning Department conducted a workshop on March 2nd. Pete Wojtas, Code Enforcement Officer, submitted his monthly report. A Certificate of Occupancy has been issued to Fungus Creek. He and the Fire Marshall, Phil Sommer, will return next week to the facility to check on a couple of concerns they had. He attended the Ontario County CEO'S bi-monthly meeting. He is continuing to make digital copies of house plans. A motion was made by Cheryl Siple and seconded by Tom Stevens and carried to accept his report. Kris Herrgesell, Highway Superintendent, submitted his monthly report. A copy is on file with the Town Clerk. A motion was made by Tom Stevens and seconded by Cheryl Siple and carried to authorize him to advertise for bids for a tractor and mower. Bids to be opened April 6, 2009. The Supervisor reported that he has submitted a proposal under the American Recovery and Reinvestment Act to receive funding for road construction on South Hill Road at an estimated cost of $2,000,000. A motion was made by Bruce Harter and seconded by Cheryl Siple and carried to accept his report. The Town Clerk submitted her monthly report. A motion was made by Tom Stevens and seconded by Bruce Harter to accept her report. The Supervisor acknowledged that the appointment of David Parsons as MEO- PT has been approved. A motion was made by Tom Stevens and seconded by Cheryl Siple and carried to allow the Supervisor to sign a contract with Paulsen, Baker and Garvey for Bristol Fun Day on June 14th. A motion was made by Tom Stevens and seconded by Bruce Harter and carried to approve the Supervisor's financial report for the month of January 2009. A copy of the Town Justice's financial report for January was given to the Board members. The Board asked for a copy of the codes for the cases to be provided by the Justice. A summary of the WOLCDC Director's activities was given to the Board members. A report of the Association of Towns resolutions passed was given to all Board members for their information. Dates of Significance Mar 8 Daylight Savings Time beginsA motion was made by Cheryl Siple and seconded by Bruce Harter and carried to adjourn into Executive Session to consider pending litigation at 8:40 PM. A motion was made by Tom Stevens and seconded by Bruce Harter and carried to adjourn the Executive Session at 9:15 PM. and return into regular session. A motion was made by Cheryl Siple and seconded by Tom Stevens and carried to adjourn the meeting at 9:15 PM. Respectfully submitted Sharon Miller Town Clerk Regular Meeting February 9, 2009 Present:Wayne F. Houseman, Alden Favro, Bruce Harter, Cheryl Siple -absent, Thomas Stevens, Kris Herrgesell, Sharon Miller, William Kenyon, Atty The Supervisor called the meeting to order at 7:30 PM. There was no one present who wished privilege of the floor. A motion was made by Tom Stevens and seconded by Al Favro and carried to accept the minutes of the January 12th meeting as presented. A motion was made by Tom Stevens and seconded by Bruce Harter and carried to pay the following bills: General Abstract 2 Vouchers 25-57 $47,537.64Old Business- The Supervisor gave an updated report on the proposed extension of the water district on Rt 64 south to the South Bristol Townline. There were 64 letters that were mailed out to property owner, 30 replies were received back. Of those, 19 were not in favor of pursuing the extension and 11 were in favor of extending. At this time, the Supervisor recommended to the Board not to proceed any further with this issue. Robert Stryker, Chairman of the Planning Board submitted his monthly report. A minor subdivision was approved on Vincent Hill Road. The newly purchased power system was very useful at their meeting. They had an open discussion on land use conflicts that have occurred in Ontario County that involved well water concerns. There will be a workshop meeting on February 23rd. On March 2nd, there will be a training session sponsored by Ontario county Planning here at our Town Hall. A motion was made by Al Favro and seconded by Tom Stevens and carried to accept his report. Peter Wojtas, Code Enforcement Officer, submitted his monthly report. He has started to make digital copies of drawings and house plans in his office with the SDG program purchased with the towns of East Bloomfield, Canandaigua and Bristol. He was asked to cover the town of West Bloomfield for 3 days while their Code Officer was out of town. A copy of his report is on file with the Town Clerk. A motion was made by Al Favro and seconded by Tom Stevens and carried to accept his report. Kris Herrgesell, Highway Superintendent, submitted his monthly report. Snow removal for the month of January exceeded December by 129 hours. A copy of his report is on file with the Town Clerk. He advised the Board that he will be hiring David Parsons as a part time MEO as needed. A motion was made by Tom Stevens and seconded by Al Favro and carried to accept his report. The Town Clerk submitted her monthly report. A motion was made by Al Favro and seconded by Bruce Harter and carried to accept her report. The Supervisor advised the Board that he has received notification from custodial worker, Gloria Miles, that she will be retiring effective March 31st after serving for 10 years. A motion was made by Tom Stevens and seconded by Al Favro and carried to appoint Thomas Neary of 6443 Montanye Road, to the Ontario County Planning Board as the Town of Bristol's representative. He will be filling the unexpired term of Grace Simonds. The term will expire on December 31, 2009. The Supervisor advised the Board members that the financial records of the Supervisor, Town Clerk and Justice will be available for their inspection and auditing purposes. The Supervisor advised the Board that there were three quotes received for the purpose of sanding and refinishing the wood floors at the Town Hall. A motion was made by Al Favro and seconded by Bruce Harter and carried to accept the lowest quote from Canandaigua Carpets of $2.096.08 for the job. A motion was made by Bruce Harter and seconded by Al Favro and carried to hire Brian Malotte to construct an enclosure for a generator within the highway garage. The labor costs are not to exceed $1,200.00. A motion was made by Tom Stevens and seconded by Bruce Harter and carried to authorize the Supervisor, Town Clerk, Town Justice and Highway Superintendent sign the Official Undertaking of Municipal Officers. A motion was made by Bruce Harter and seconded by Al Favro and carried to accept the financial monthly report of the Supervisor for December. The Supervisor distributed to the Board members an annual budget summary report for 2008. The Supervisor distributed to the Board members the 4th quarter sales tax comparison sheet. The Town's share was down 10.2357% from last year. The Town Justice submitted her December Court fund report of revenues. A reminder was given to Board members to file their disclosure statement with the Town Clerk. Dates of significance Feb 10 7:30 PM ZBA meetingA motion was made by Tom Stevens and seconded by Al Favro and carried to adjourn into Executive Session to consider pending litigation at 8:40 PM. A motion was made by Bruce Harter and seconded by Tom Stevens and carried to adjourn the Executive Session at 9:15 PM. and return into regular session. A motion was made by Tom Stevens and seconded by Al Favro and carried to adjourn the meeting at 9:15 PM. Respectfully submitted Sharon Miller Town Clerk Regular Meeting January 12, 2009 Present: Wayne F. Houseman, Alden Favro, Bruce Harter, Cheryl Siple, Thomas Stevens, Kris Herrgesell, Sharon Miller, William Kenyon, Atty The Supervisor called the meeting to order at 7:30 PM. Privilege of the floor was given to Tom Stevens. He discussed the soccer tournament to be held on June 6. After some discussion, he said he would talk to the sponsors of the event and discourage the sale of beer. There was no one else who wished privilege of the floor. A motion was made by Al Favro and seconded by Bruce Harter and carried to accept the minutes of the December 29, 2008 and January 6, 2009 meetings. A motion was made by Tom Stevens and seconded by Al Favro and carried to pay the following bills: General Abstract 1 vouchers 1-24 $19,397.30Old Business- The Supervisor informed the Board members that letters of interest for the proposed water district extension towards South Bristol along Rt 64 have been mailed out to those property owners. Planning Board- Chairman Robert Stryker gave his report. At their meeting they had applications for two minor subdivisions. They are continuing to work on the zoning ordinance. A motion was made by Al Favro and seconded by Cheryl Siple and carried to accept his report. Zoning/Building- Code Enforcement Officer Pete Wojtas submitted his report for December and his annual report. He will be contacting the owner of an unsafe barn condition on Rt 64 within the next couple of days. A motion was made by Cheryl Siple and seconded by Bruce Harter to accept his report. Highway- Highway Superintendent Kris Herrgesell submitted his monthly report. He reported that the total number of hours for snow removal for December was 708 compared to 315 hours for November. His detailed report for work performed is on file with the Town Clerk. A motion was made by Cheryl Siple and seconded by Al Favro and carried to accept his report. Town Clerk- The Town Clerk submitted her monthly report for December and her annual report. Receipts turned over to the Supervisor during 2008 amounted to $30,219.65. A motion was made by Al Favro and seconded by Bruce Harter and carried to accept her report. A motion was made by Cheryl Siple and seconded by Tom Stevens and carried to create the position of an additional Court Clerk- PT. The Judge will continue to perform the Wednesday-Friday 9am-noon hours, but is requesting a clerk for Thursday evening during Court. The Supervisor reported that after advertising for a second time for the sale of the old Army truck, only one bid was received. A motion was made by Al Favro and seconded by Tom Stevens and carried to accept the bid of $1,000. from Ricky Ashmead for the Army dump truck. The Supervisor reported that he received quotes from two individuals interested in refinishing the floors. It was decided to rewrite the specifications for the job and continue to obtain quotes. The Supervisor has been notified by the Town of East Bloomfield, that they would prefer to extend the contract for sharing services at the transfer station from an annual contract to a 5-year contract. A motion was made by Tom Stevens and seconded by Al Favro and carried to authorize the Supervisor to sign a 5-year contract. A motion was made by Tom Stevens and seconded by Cheryl Siple and carried to adopt the Integration of National Incident Management System (NIMS) resolution. A copy is attached to these minutes. The financial report from the Supervisor for December was not available at this time. It will be available at the February meeting. Town Historian Helen Fox submitted her annual report to the Supervisor where it is available for review. A copy of the Court receipts for November was given to all Board members. Fees collected for the Town was $445.00. The annual list of elected and appointed officials was given to Board members. Disclosure of Interest Statements were given to the Board members to be filed with the Town Clerk in their personnel file. Copies of the minutes of the WOLCDC meeting held on December 5, 2008 were given to the Board members for their information. Dates of Significance Jan 13 7:00 PM ZBA meetingA motion was made by Tom Stevens and seconded by Cheryl Siple and carried to adjourn the meeting at 8:40 PM. Respectfully submitted Sharon Miller Town Clerk BRISTOL TOWN BOARD JANUARY 6, 2009
The following is a definition for a full time employee as it relates to elected officials and employees appointed by the Bristol Town Board and Highway Superintendent: An employee whose scheduled work week will average at least forty (40) hours per week, during an entire calendar year. The following is a definition for a part time employee as it relates to elected officials and employees appointed by the Bristol Town Board and/or Highway Superintendent: An employee whose scheduled work week will average a minimum of twenty (20) hours per week during and a maximum of thirty nine (39) hours per week during an entire calendar year. Seasonal employees and part time employees working less than twenty (20) hours shall not be eligible for benefits. BENEFITS - TOWN POLICY FOR FULL TIME EMPLOYEES AND ELECTED OFFICIALS, Health Insurance: Each employee or official appointed or holding office prior to January 1, 2006 shall be offered Blue Choice Select or its equivalent. After January 1, 2006, the employee shall be offered Blue Choice 25 or its equivalent. Full time employees/officials hired/holding office prior to January 1, 1999, shall have their health insurance premiums paid in full. Current fulltime employees/officials hired/holding office after January 1, 1999 and before January 1, 2006 shall contribute 20% of Blue Choice Select or its equivalent. Employees/officials hired/taking office after January 1,2006 shall contribute 20 % of Blue Choice 25 or its equivalent. The employer will match any employee co-payment made under physician services to equal co-payments made under Blue Choice Select. Holidays: New Years Day, Martin Luther King’s Day, Good Friday, Memorial Day, July 4th, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving, Friday after Thanksgiving, Christmas, and one (1) Floating Holiday. Vacation: 10 days after 1 year of service 15 days after 5 years of service 16 days after 7 years of service 17 days after 9 years of service 18 days after 11 years of service 19 days after 13 years of service 20 days after 15 years of service 21 days after 16 years of service 22 days after 17 years of service 23 days after 18 years of service 24 days after 19 years of service 25 days after 20 years of service Bereavement: An employee who has been continuously employed for at least six (6) months shall be granted bereavement leave not to exceed (1) day, and an employee with at least one full year shall be granted leave, not to exceed three (3) days. Bereavement leave will be granted due to the death of a spouse, mother, father, children, brother, sister, mother and father-in-law, grandchildren, grandparents, grandparents-in-law, brother or sister-in-law, aunt, uncle, niece, nephew or persons living within the household. Jury Duty: An employee who is required to serve on a jury or as a witness in a court case will be entitled to their regular salary for the necessary period. Employees requesting jury duty leave shall submit to the Supervisor a copy of the Court Order or Subpoena along with any juror or witness fees, or compensation. Employees receiving approved jury duty or court leave will not be required to turn in payments for expense reimbursements paid through the Court system (such as meal and mileage allowances). Highway Employees: See Union Contract BENEFITS - PART-TIME EMPLOYEES & PART-TIME ELECTED OFFICIALS Health Insurance: Blue Choice Select or an equivalent Plan premiums shall be available under a group rate (1/2 rate of a single premium; ¼ rate of a family premium). Eligibility shall be based on an annual salary in excess of $15,000 and others by Town Board resolution. Vacation: 5 days (20 hours) after 1 year of service 7 ½ days (30 hours) after 5 years of service 8 days (32 hours) after 7 years of service 8 ½ days (34 hours) after 9 years of service 9 days (36 hours) after 11 years of service 9 ½ days (38 hours) after 13 years of service 10 days (40 hours) after 15 years of service 10 ½ days (42 hours) after 16 years of service 11 days (44 hours) after 17 years of service 11 ½ days (46 hours) after 18 years of service 12 days (48 hours) after 19 years of service 12 1/2 days (50 hours) after 20 years of service All calculations have been based on a 20 hour work week. Part-time employees, approved for more than 20 hours, shall recieve vacation time commensurate to the actual hours worked. Overtime: No overtime unless authorized by Town Board or Highway Superintendent. MISCELLANEOUS: Rules of Order: Call meeting to order, Flag salute, Privilege of the Floor, Reading of minutes if requested by a Board member, Transfers, Payment of Bills, Committee reports, Unfinished Business and New Business. Agendas: The Supervisor shall within 24 hours preceding any regular scheduled meeting have available the agenda for all Board members. Vouchers: The Town Clerk shall have available for all Board members all vouchers and corresponding vendor invoices for the purpose of audit at regular scheduled Town Board meetings. Investment Policy: Pursuant to Section 6F & 11 of the General Municipal Law, Be it hereby resolved that the following policy be adopted: A - The Supervisor is responsible for making all investments. B - Funds will be invested in Savings Accounts, either Money Market, Certificates of Deposit or a financial Institution’s equivalent at the highest rate of interest that is available. C - All funds in excess of the amount insured by F.D.I.C. will be secured by pledges of collateral. Annual Report: Pursuant to Section 29 10-10-2 of the Town Law, that the Town Board permits the Supervisor to file a copy of the Annual Report of Finances to the State Comptroller by March 1, 2008 and a copy to the Town Clerk instead of the Annual Report due in February and to use the short form of publication in the newspaper. Claims: Authorize the Supervisor to pay all claims provided that they are submitted on a printed claim form and are certified by the official presenting the claim. Authorize the Supervisor to make payments on bills that come due prior to the monthly audit to obtain discounts granted and/or to avoid late penalties. Contracts: Authorize the Supervisor to enter into agreements and sign contracts for the Town of Bristol for such organizations as Fire Department, Library, Transfer Site Custodian etc., with the approval of the Town Board. Mileage: The rate of mileage allowed for all Town Officials provided that prior approval is given will be .585 per mile. Conferences The Town will pay the reasonable and necessary cost of transportation, tuition or registration fees for conferences, workshops or any other job related educational courses which have been approved by the Town Board. Employees will be expected to present reasonable documentation for which reimbursement is sought. Business Meetings The Town will pay the reasonable transportation costs for all full and part time employees. The Town will similarly pay a meal allowance of up to eight dollars upon presentation of a receipt for conferences of six hours or more. If the employee expects reimbursement for any related costs, that employee must seek prior approval of the Town Board. Newsletter: The Town Board will publish an annual, or as needed, municipal newsletter addressing newsworthy items from the various Boards and offices of the Town of Bristol. These offices shall include the Bristol Volunteer Fire Department, Bristol Historical Society, and Bristol Library. Highway Supt. : Authorize the Highway Superintendent to spend up to $1,500 annually without prior approval from the Town Board for the purchase of tools and other items incidental to the maintenance and operation of the Highway Department. Inventory: The Highway Superintendent is to take an annual inventory of all tools, equipment, and oil. Logs are to be kept for all repairs on equipment and machinery. Service Plaque: Any employee of the Town of Bristol who has served the Town for 20 years shall receive a plaque or Certificate of Appreciation for their service. Purchasing: The Town of Bristol adopt the attached Purchasing Guidelines for 2009. Bids: The Town of Bristol has the intent to utilize the bids of Ontario County or surrounding counties and the NYS Office of General Services for supplies and service(s). Petty Cash: Authorize the Supervisor to set up a petty cash fund of $150.00 to be handled by the Town Clerk. Intermunicipal Agreements: The Town Board may consider an intermunicipal provision or extension of a function, service or facility within or outside of Bristol. If such a recommendation is acceptable to the Town Board, such function, power or duty shall be provided and the means of financing determined. Motion by Cheryl Siple to approve the above stated recommendations for appointments, salaries, benefits and other authorizations, seconded by Alden Favro. Submitted to Roll Call Vote: Supervisor Houseman Voted YesA discussion was held on increasing the fee for the rental of the Barend Pavilion in the Town Park. The Supervisor recommended the fee for residents be increased to $35.00 and non residents be increased to $65.00. After some discussion a motion was made by Tom Stevens and seconded by Al Favro and carried not to increase the rental fees. They will remain at the current rate of $25.00 for residents and $50.00 for non residents. Meeting adjourned at 8:25 PM. by a motion of Al Favro, seconded by Bruce Harter, and carried. Respectfully Submitted, Sharon Miller, Town Clerk
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