Town Clerk

Karen Maczynski

Business Hours

Monday-Friday 8:00 am to Noon

Monday-Friday 1:15 pm to 4:00 pm


Fax: ;585-229-4319


The Office of the Town Clerk is historical in traditions, having served as a direct link between the residents and their local governments since Biblical times... Acts, Chapter 19, Verse 35 "... and when the Town Clerk had appeased the people..."

While Town Clerks are generally credited with issuing licenses, that is only a small part of this complex job.  Law mandates many duties, but many more go well beyond those mandates as Town Clerks serve as a major source of information to all.

A Town Clerk is a....

 Notary Public: The Town Clerk offers a notary service at no charge.  A notary witnesses and authenticates documents and performs certain other acts of verifying papers.   (Please remember:  the notary MUST witness the signing of the document).

 Public Relations Officer:  The Clerk's Office is considered the center of local government, an information source and gateway for the community to the offices of the Town and other government agencies and services.

Recording Secretary:  Authors minute books, the only official record of the activities of Town government.  The resulting volumes are retained permanently for legal and historic purposes.

Records Management Officer:  Custodian of all Town records, responsible for active files, storage and disposition of inactive records, and the careful maintenance of archival material.

Administrator of the Freedom of Information Law:  This Law guarantees your right to know the workings of the government. 

Filing Officer:  Maintains records of adopted Town Ordinances and Local Laws, Town Oaths of Office, resignations, petitions, proof of publications, annual budgets, assessment rolls, fiscal reports, bond/note registers, zoning ordinances and maps.  Maintains public signboard, advertises and receives bids for purchase of Town materials, files burial permits from cemeteries located within the Town.

Licensing Officer:  Issues State licenses/permits, including marriage, dog, conservation (hunting and fishing), games of chance, bingo and handicapped parking.  Issues Town licenses/permits mandated by Local Law (i.e. recycling/trash)

Cash Control Officer:  Is responsible for numerous duties related to billing, and the collection and disbursement of funds.   All incoming cash is recorded and disbursed to State, County and local fiscal officers.   The Town Clerk also contributes to Town and departmental budget preparation, management of petty cash, general purchasing and assisting with State and internal audits.

Registrar of Vital Statistics:  Keeper of all birth, death and marriage records within our community, issuing birth, death and marriage certificates, burial permits, as well as conducting genealogical searches.

Secretary to the Town Board:  Involving various secretarial duties as well as correspondence.

Tax Collector:  In Bristol, as well as in many other Towns, the Town Clerk is also the Tax Collector.
Telephone:  (585)229-2400
In person payments can be made at the Bristol Town Hall 6740 County Road 32 
Monday, Wednesday & Thursday
9:00 am-Noon & 2:00 pm-3:30 pm January - March 31st
In January, Canandaigua National Bank will accept FULL PAYMENTS ONLY

Make Checks Payable to:  Karen Maczynski, Collector
Mail Payments to : Karen Maczynski, Collector
6740 County Road 32
Canandaigua, NY 14424

You are reminded to:  Please write your account number on your check